Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Sequentially Numbering Elements in Your Document.

Sequentially Numbering Elements in Your Document

by Allen Wyatt
(last updated May 16, 2015)

1

Word allows you to automatically number items in your document. For instance, you can automatically number figures, tables, or illustrations. If you later reorder these items, Word automatically updates the numbers so they are in order. To sequentially number items in your text, follow these steps:

  1. Position the insertion point where you want the sequential number to appear. For instance, this would be in the caption for the table or figure.
  2. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  3. Type "seq " followed by the name of the element. This name is up to you, but should be the same for each item in this sequence. For instance, you could type "seq figures" or "seq tables" (without the quote marks).
  4. Press F9 to update the field information. Word replaces the field with the next number in the sequence you have specified.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (92) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Sequentially Numbering Elements in Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing an AutoShape

Got an AutoShape you previously added to a document, buy you now want to change to a different shape? You can change ...

Discover More

Moving Items On a Menu

Want your copy of Excel to reflect the way you want to work with the interface? Fortunately, you can modify where various ...

Discover More

Finding and Replacing Text in Comments

Excel allows you to add comments to individual cells in your workbook. Unfortunately, Excel doesn't provide a way to ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Inserting the Total Number of Characters in Your Document

One of the things that Word keeps track of regarding your document is the number of characters it contains. Using the ...

Discover More

Making Common Information Accessible

Got a bunch of info that is common to a lot of your documents? Here's a way to get that information standardized among ...

Discover More

Inserting the Document Creation Date

One of the pieces of information tracked by Word is when a document was first created. Here's how you can access that ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 2?

2018-01-11 13:49:58

katie

Hello! I already have automatic numbering set up (to change paragraph numbers automatically when paragraphs are moved within a document) but I would also like to have automatic lettering within the same document that is independent from the numbering. Example, paragraph 1 references Exhibit A, paragraph 2 references Exhibit B, so on and so forth. Currently using the above referenced method, the auto numbering lettering then follows as if the letters are a representation of the corresponding number (if that makes sense), ex: 1 B 3 C 5 D. How do I have the number sequencing independent from the letter sequence? Thank you in advance!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.