Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Referencing Fields in Another Document.

Referencing Fields in Another Document

by Allen Wyatt
(last updated July 16, 2016)

Tierney is trying to link fields in two different documents. For example, in an application document the applicant enters their name, business, the initial date and several other simple pieces of information. She would like the information in these fields to automatically populate fields in a separate word document.

Perhaps the easiest way to accomplish this task is to use the INCLUDETEXT field. This field allows you to include text from one document in another. In Tierney's case, you begin by making sure that the text you want to include from the application document has bookmarks that define it. For instance, you could define a bookmark that notes the applicant's name (perhaps AppName) and another for the applicant's business (perhaps AppBusiness). If the application document is named Application.doc, then you could use the following field in the other document:

{ INCLUDETEXT "c:\\myfolder\\Application.doc" AppName }

The field indicates the absolute path to the application document, along with the name of the bookmark that defines the text you want to include. (You should replace "myfolder" with the name of the folder in which Application.doc is stored.) Note, as well, that the path to the document must include double backslashes instead of single backslashes.

You can include as many bookmarked fields from the application document in the other documents as you want, just use a separate INCLUDETEXT field for each piece of information you want to reference.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10802) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Referencing Fields in Another Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Graphics to a Header or Footer

Excel makes it easy to add graphics to a header or footer. Here's the steps to make it happen.

Discover More

Automatically Capitalizing Day Names

Type the name of any of the seven days into your document, and Word automatically makes sure it is capitalized. This is done ...

Discover More

Word 2016 Mail Merge Magic (Table of Contents)

The mail merge tool available in Word is powerful, allowing you to use data from a variety of sources to create hundreds or ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Understanding Default DATE Field Formatting

The DATE field is one of the most commonly used fields for placing dynamic information in your document. It is helpful to ...

Discover More

Displaying Blanks when Summing to Zero

If you use fields to sum the information in your table columns, you might want to display a blank when the sum is zero. The ...

Discover More

Adding a Dynamic Total in Your Document

You can use a few bookmarks and an equation field to add a dynamic total anywhere in your document. Once in place, you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.