Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Adding Addresses To a Set of Address Labels.
Terri has made several pages of address labels. After completing them she realized that she forgot some addresses. Terri wants to make sure that the addresses on the finished labels are in order, by address, so she is wondering how she can insert the missing address labels without having to do them all over again.
It is unclear how you created the address labels to begin with and that information, to a large degree, determines how big of a job it is to "do them all over again." Unfortunately, there is no way to insert a label into the midst of a group of existing labels and have the labels readjust themselves to accommodate the information you are inserting. You can, however, add a row in your table (labels are organized in a table) and then use the new row to insert the new address. If there are multiple labels on each row, then this solution may not be satisfactory because it means you end up with some blank, wasted labels in your printout.
The best solution is to make sure that your addresses are stored in some type of data source (such as Excel or Outlook) and then use Word's mail merge capabilities to create labels whenever you need them. Storing the addresses in this manner makes them easier to sort and organize, and using mail merge is pretty easy, once you know how to do it. (You can discover how to create labels using mail merge in other issues of WordTips.)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9164) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Adding Addresses To a Set of Address Labels.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
Want the text printed on your labels to be centered vertically? It's not that hard, and this tip shows the easiest method.
Discover MoreThere is a whole passel of labels pre-defined in Word. You are not limited to this passel, however; Word allows you to ...
Discover MoreIf you use the Labels feature in Word, you may want to specify which label to use as the starting point when printing. ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Comments