Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing Label Sizes.
by Allen Wyatt
(last updated January 11, 2014)
Veronica has a document that contains labels, with names already in place. The document is intended to be printed using Avery 5162 labels, but Veronica wants to change the document so it uses Avery 5163 labels. She wonders if there is a way to change label size without the requirement of recreating the entire document.
There are a couple of ways you can approach this problem. It is important, though, to remember that a label document is nothing but a large table that is formatted to match the dimensions of your labels. Understanding this, you could easily examine the table settings used in creating Avery 5163 labels and then change the table settings in your old document to match them. Because you change the table settings to match what is required for the new labels, you should be able to print on them with no problems.
Another idea is to create a new document consisting of empty Avery 5163 labels and then copy the data from the old Avery 5162 document to the new document. As long as you don't copy the table structure—just the data—you should have no problem.
If your labels are all the same, then the easiest method of converting to the desired label format is simply to use much of the same process you used to create the labels in the first place. Follow these steps:
Figure 1. The Labels tab of the Envelopes and Labels dialog box.
At this point you should have two documents—one that is your original (Avery 5162 format) and one that is your new document (Avery 5163 format). The new document contains a full set of labels based on the first label in your original document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5484) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing Label Sizes.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
Need to create a set of labels for a specific purpose? The easiest way is to let Word create a set of blank labels and ...Discover More
When you create a document designed to be printed on a particular type of label stock, it might be helpful if Word ...Discover More
Need your labels to look a certain way? You can save time by formatting them before Word actually creates the sheet of ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.