Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Extra Space after Quotation Mark when Pasting.

Extra Space after Quotation Mark when Pasting

by Allen Wyatt
(last updated October 1, 2020)

Richard cuts and pastes quotations quite a bit. If he types a quotation mark and then pastes text right after the quotation mark, Word automatically puts a space between the quotation mark and the text he's pasting. Richard then has to go back and delete the added space. He wonders how he can stop this behavior in Word.

Actually, the behavior is "by design" in Word. It is part of what Microsoft refers to as "smart cut and paste." It means that Word tries to figure out whether it should add or subtract a space from things you are cutting or pasting. This can, for some people and some purposes, cause confusing results.

You can turn off smart cut and paste (and thereby stop Word from adding the unwanted space after the quotation mark) by following these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the Edit tab is selected. (See Figure 1.)
  3. Figure 1. The Edit tab of the Options dialog box.

  4. Clear the Smart Cut and Paste check box.
  5. Click on OK.

If you prefer, you could leave the check box selected (in step 3) and simply modify what things smart cut and paste does for you.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8757) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Extra Space after Quotation Mark when Pasting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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