Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Dealing with Run-On Sentences.

Dealing with Run-On Sentences

by Allen Wyatt
(last updated December 4, 2015)

1

Mia often edits documents containing run-on sentences. Invariably these are two sentences that are currently joined by a comma. Mia wants to replace the comma with a period and then capitalize the first letter of the next word. Doing this manually gets repetitive and time-consuming, so she would like to create a macro and a keyboard shortcut to handle the process.

You could actually record a macro to handle this type of edit. Put your insertion point to the left of the comma and start the macro recorder. You can then perform these steps:

  1. Hold down the Shift key as you press the Right Arrow key to select the comma.
  2. Press a period. This replaces the comma with the requisite period.
  3. Press the Right Arrow once. This should move past the space and put the insertion point just to the left of the character you want to capitalize.
  4. Hold down the Shift key as you press the Right Arrow key to select the character.
  5. Using the mouse, select Format | Change Case | Uppercase | OK.

You can now stop the macro recorder. The macro could be assigned to a shortcut key, or to a button on the toolbar. If you examine the macro, you will find that it looks similar to the following:

Sub FixRunOn()
    Selection.MoveRight Unit:=wdCharacter, _
      Count:=1, Extend:=wdExtend
    Selection.TypeText Text:="."
    Selection.MoveRight Unit:=wdCharacter, _
      Count:=1
    Selection.MoveRight Unit:=wdCharacter, _
      Count:=1, Extend:=wdExtend
    Selection.Range.Case = wdUpperCase
End Sub

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (492) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Dealing with Run-On Sentences.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing a Heading to Body Text

When working on an outline of your document, you may want to demote a heading so that it is treated just like your body text. ...

Discover More

Turning Off Highlighter Display

You can use the highlighter tool to add all sorts of color to your document. If you want to turn off those colors so that ...

Discover More

Left and Right Aligned on One Line in a Label

If you need to put information on a label that has both left- and right-aligned information on the same line, it can be ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Inserting a Bullet

Need to place a bullet in the middle of a sentence? There are a couple of easy ways you can do this, as described in this ...

Discover More

Pasting a Hyperlink

When you paste information into a document, you can specify that it be inserted as a hyperlink rather than as normal text. ...

Discover More

Understanding the Big Three Autos in Word

Three of the tools provided in Word are AutoText, AutoCorrect, and AutoComplete. It is easy to confuse what these tools do, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 0?

2012-09-15 21:46:30

Kitty Hawk

Grammar Girl says run-on sentences are two or more sentences joined together "without" punctuation. Therefore she would disagree with your statement that run on sentences are two sentences joined with a comma. Having taught english grammar, I agree with her. What you have in your description is a compound sentence.

See: http://grammar.quickanddirtytips.com/run-on-sentences.aspx


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.