Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Extra Space after Quotation Mark when Pasting.

Extra Space after Quotation Mark when Pasting

by Allen Wyatt
(last updated March 19, 2016)

Richard cuts and pastes quotations quite a bit. If he types a quotation mark and then pastes text right after the quotation mark, Word automatically puts a space between the quotation mark and the text he's pasting. Richard then has to go back and delete the added space. He wonders how he can stop this behavior in Word.

Actually, the behavior is "by design" in Word. It is part of what Microsoft refers to as "smart cut and paste." It means that Word tries to figure out whether it should add or subtract a space from things you are cutting or pasting. This can, for some people and some purposes, cause confusing results.

You can turn off smart cut and paste (and thereby stop Word from adding the unwanted space after the quotation mark) by following these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the Edit tab is selected. (See Figure 1.)
  3. Figure 1. The Edit tab of the Options dialog box.

  4. Clear the Smart Cut and Paste check box.
  5. Click on OK.

If you prefer, you could leave the check box selected (in step 3) and simply modify what things smart cut and paste does for you.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8757) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Extra Space after Quotation Mark when Pasting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching for Text that Does Not Have a Certain Format

You can easily use Find and Replace to find text that has a particular format to it. Most people don't know you can use the ...

Discover More

Automatically Printing a Range

If you want to automatically print a particular area of your worksheet at a specific time of day, you'll love this tip. With ...

Discover More

Working with Lotus 1-2-3 Spreadsheets

If you've got some older data around your office that started in an old Lotus 1-2-3 system, you may want to open it in Excel. ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Pasting Clean Text

One of the most helpful tools in Word is the ability to paste straight text into a document. This is used so much on my ...

Discover More

Calculating Expressions

Word can do some simple calculations for you, if you add a little-known tool to your toolbar. Here's how to add and use this ...

Discover More

Understanding Nonprinting Characters

Even characters that print nothing still take space in your document. Characters such as tabs, spaces, breaks, and the like ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.