Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Unable to Edit Document with Embedded Fonts.

Unable to Edit Document with Embedded Fonts

by Allen Wyatt
(last updated February 1, 2014)

Joann tried sharing a document that contained embedded fonts with a co-worker, and the co-worker was unable to edit the document. Joann wonders if this a common occurrence.

In short, it can be a common occurrence. Fonts that can be embedded in a Word document can have different attributes associated with them by the font designer. Those attributes can have an affect upon what can be done with the fonts. This is discussed in detail in this WordTip:

http://word.tips.net/Pages/T000072_ReadOnly_Embedded_Fonts.html

Thus, to make sure that someone else can edit your document, you may want to skip using embedded fonts and make sure that the other person actually has the font installed on their system. If you are unsure as to what the font's creator has specified can be done with the font, you can use this free utility:

http://www.microsoft.com/typography/TrueTypeProperty21.mspx

If you find that there are no restrictions on the font, or the other person has the exact same font installed on their system, then there could be some other problem causing the issue. The two most likely causes you'll want to check are whether the document has some sort of protection on it and whether there is some macro required to be automatically run when the document opens. (The document would be on your system, but not necessarily on the other person's. If the macro isn't there, then the document may not "function" properly.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6790) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Unable to Edit Document with Embedded Fonts.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing Formatted Comments

When you print your worksheet, you may want Excel to include your comments as they appear on the screen. Here's how to make ...

Discover More

Automatically Inserting Tomorrow's Date

Do you routinely need to work with tomorrow's date? Why not create a template that automatically adds tomorrow's date to any ...

Discover More

Automatically Copying Formatting

It's easy to automatically set the contents of one cell to be equal to another cell. But what if you want to copy the ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Understanding Nonprinting Characters

Even characters that print nothing still take space in your document. Characters such as tabs, spaces, breaks, and the like ...

Discover More

Symbols for Non-Printing Characters

Displaying non-printing characters can help you better understand the formatting and contents of your documents. What do all ...

Discover More

Adding Hyphens to Phrases

Editing text to turn regular words into hyphenated phrases can be a real bother. The chore can become a breeze if you apply ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.