Different Table Captions on Multiple Pages

by Allen Wyatt
(last updated September 15, 2016)


Chuck has some long tables in his documents, and he would like the table caption to be different for the second and subsequent pages on which the table occurs. For instance, he would like to have the caption on the first page of the table be something like "Table 1 Results" and for the other pages be something like "Table 1 Results (continued)".

The short answer is that Word doesn't allow you to have different captions when the table extends to multiple pages. One obvious solution is to break your table into two—one part for the first page and another for subsequent pages. You could then add multiple captions for the tables. This will only work if your page layout is static (you won't be adding any more text before the table). It can also mess up any "table of tables" that you may add to your document, as you would have two captions for what is essentially the same table.

Another possible workaround is to follow these general steps:

  1. Put the continuation text (such as "continued" within parentheses) into the caption.
  2. Anchor an opaque text box or a drawing rectangle to the paragraph immediately preceding the table and lock the anchor in place. (You need the anchor to remain outside the table, locked to that preceding paragraph.)
  3. Drag the text box or rectangle over the continuation text in the caption and size it to cover only that text. This will hide the text on the first page of the table but not on subsequent pages.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3417) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Entering Dates in Excel

When you type information into a cell, Excel tries to figure out what type of information you are entering. If Excel can ...

Discover More

Deleting Duplicate Columns

Got a worksheet in which there may be entire columns that are duplicates of each other? If you want to delete those ...

Discover More

Negatives in Pie Charts

Pie charts are a great way to graphically display some types of data. Displaying negative values is not so great in pie ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Jumping to Tables

If your document contains quite a few tables, you may find it helpful to jump quickly from one table to another. There ...

Discover More

Freezing a Table

Tired of Word changing the dimensions of table cells to accommodate what you place in those cells? You can instruct Word ...

Discover More

Cannot Set Heading Rows in a Table

Word allows you to specify which rows in a table should be considered headings. What if setting the headings doesn't work ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 8?

2014-06-04 05:18:59

Simon A Watts

The document style standard I am currently working with specifies that captions for tables should be above their table. I can then place the caption in a borderless header row so that it is repeated when the table spans multiple pages.

So, the next step is to have "(continued)" appended to the title for each repeated occurance. What I need is some autotext which evalutates to empty if the current page equals the page where the caption is defined, and "(continued)" otherwise.

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.