Different Table Captions on Multiple Pages

by Allen Wyatt
(last updated September 15, 2016)

1

Chuck has some long tables in his documents, and he would like the table caption to be different for the second and subsequent pages on which the table occurs. For instance, he would like to have the caption on the first page of the table be something like "Table 1 Results" and for the other pages be something like "Table 1 Results (continued)".

The short answer is that Word doesn't allow you to have different captions when the table extends to multiple pages. One obvious solution is to break your table into two—one part for the first page and another for subsequent pages. You could then add multiple captions for the tables. This will only work if your page layout is static (you won't be adding any more text before the table). It can also mess up any "table of tables" that you may add to your document, as you would have two captions for what is essentially the same table.

Another possible workaround is to follow these general steps:

  1. Put the continuation text (such as "continued" within parentheses) into the caption.
  2. Anchor an opaque text box or a drawing rectangle to the paragraph immediately preceding the table and lock the anchor in place. (You need the anchor to remain outside the table, locked to that preceding paragraph.)
  3. Drag the text box or rectangle over the continuation text in the caption and size it to cover only that text. This will hide the text on the first page of the table but not on subsequent pages.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3417) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Breaking Up Variable-Length Part Numbers

Part numbers can often be long, made up of other component elements. Breaking up part numbers into individual components is ...

Discover More

Switching Windows in a Macro

When you have multiple workbooks open at the same time, Excel allows you to easily switch between those workbooks. How you do ...

Discover More

Self-Deleting Macros

Macros are very powerful, but you may not want them to always be available to a user. Here are some ways you can limit their ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Table Numbers are Skipped

What do you do if you add numbered captions to an element of your document (such as tables) and Word skips a number? There ...

Discover More

Expanding Width of All Tables

If you have a lot of tables in your documents, you might want to change the width of all of them. You can take forever doing ...

Discover More

Erroneous Table Math

Depending on the type of data you have in your table, the SUM(ABOVE) function might return incorrect results. Here's an ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

2014-06-04 05:18:59

Simon A Watts

The document style standard I am currently working with specifies that captions for tables should be above their table. I can then place the caption in a borderless header row so that it is repeated when the table spans multiple pages.

So, the next step is to have "(continued)" appended to the title for each repeated occurance. What I need is some autotext which evalutates to empty if the current page equals the page where the caption is defined, and "(continued)" otherwise.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.