Chuck has some long tables in his documents, and he would like the table caption to be different for the second and subsequent pages on which the table occurs. For instance, he would like to have the caption on the first page of the table be something like "Table 1 Results" and for the other pages be something like "Table 1 Results (continued)".
The short answer is that Word doesn't allow you to have different captions when the table extends to multiple pages. One obvious solution is to break your table into two—one part for the first page and another for subsequent pages. You could then add multiple captions for the tables. This will only work if your page layout is static (you won't be adding any more text before the table). It can also mess up any "table of tables" that you may add to your document, as you would have two captions for what is essentially the same table.
Another possible workaround is to follow these general steps:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3417) applies to Microsoft Word 97, 2000, 2002, and 2003.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
The edges to table cells are shown two ways in Word: gridlines and borders. Table gridlines are only seen in Word; they ...
Discover MoreFor those who love to use the mouse during editing, you can use the little critter to help move your tables to exactly ...
Discover MoreDepending on the type of data you have in your table, the SUM(ABOVE) function might return incorrect results. Here's an ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2018-12-04 11:48:22
Steve Lopez
Or you could label the table with a caption and then on the next page, create a new table with the continued information and place a table reference with "cont'd, continued, etc." so that it looks like a caption. That way it updates with the real table caption, but it won't show up as a separate table in the table of tables.
2014-06-04 05:18:59
Simon A Watts
The document style standard I am currently working with specifies that captions for tables should be above their table. I can then place the caption in a borderless header row so that it is repeated when the table spans multiple pages.
So, the next step is to have "(continued)" appended to the title for each repeated occurance. What I need is some autotext which evalutates to empty if the current page equals the page where the caption is defined, and "(continued)" otherwise.
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Comments