Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Converting Tables to Text.

Converting Tables to Text

by Allen Wyatt
(last updated June 1, 2013)

4

Tables are a great boon to users of Word. When you are working with documents that were created in a different Word processor, however, tables can be nuisances. For instance, one WordTips reader complained that his two-column text created in WordPerfect was converted in Word to tables. He asked for a way to automatically convert all the tables to text, without the need to process each table manually.

The following macro, AllTablesToText, will do the trick. It steps through each table in the current document and converts them all to text, with tabs between columns:

Sub AllTablesToText()
    Dim Tbls As Long
    Dim J As Long

    Tbls = ActiveDocument.Tables.Count
    For J = Tbls To 1 Step –1
        ActiveDocument.Tables(J).ConvertToText Separator:=wdSeparateByTabs
    Next J
End Sub

If you don't want tabs between columns, all you need to do is change the value assigned to the Separator parameter. You can use wdSeparateByCommas, wdSeparateByDefaultListSeparator, or wdSeparateByParagraphs.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (866) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Converting Tables to Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Automatic Initial Capitals in Tables

Have you ever started typing words in a table, only to find that Word automatically capitalizes the first word in each cell? ...

Discover More

Deleting Styles

As documents evolve, so do your needs for various styles. You may create new ones and, invariably, old ones need to be ...

Discover More

Using Unique Document Serial Numbers

If you need to include serial numbers in your printed matter (labels, letters, documents, etc.), the best way is through the ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Unwanted Vertical Lines in a Table

When you print a table that includes borders, those borders should be crisp and clear on the printout. If you get some ...

Discover More

Protecting a Table Column

Do you need a way to protect the information you put in a table? Word doesn't have a way to do this, but there are a few ...

Discover More

Hiding Table Gridlines, by Default

The edges to table cells are shown two ways in Word: gridlines and borders. Table gridlines are only seen in Word; they do ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

2016-11-03 12:30:35

Pelzel (Gerhard)

Hello - I have got a problem with Word-program: Setting an image on a page, there has left enough free space for another one. But Word doesn`t accept further pictures.
What have I to do, getting along?
Could you give me advice?
Kind regards
Gerhard


2016-11-03 12:25:08

Pelzel (Gerhard)

Hello - my problem with Word Office is: I put a picture on a page. There is enough space for a second one. But Word doesn`t accept it.

What have to do for getting along?
Could you give me advice?
Kind regards
Gerhard


2015-02-04 15:00:46

awyatt

Frank: Were there tables in the document? If not, then nothing happens.

-Allen


2015-02-04 14:51:37

Frank D

Using Word 2002 (XP) in Windows 7, 64-bit. This macro did not work at all. Nothing happened. I don't think it is my fault, because I did another macro yesterday, following instructions, that worked perfectly.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.