Deleting an Old Document Version

by Allen Wyatt
(last updated June 10, 2016)

2

If you are using Word to manage different versions of your document (using the Versions feature), there may come a time when you want to delete an old version of your document. This is periodically a good idea, anyway, since each version you save increases the amount of disk space necessary to store your file. To delete a saved version, follow these steps:

  1. Choose Versions from the File menu. Word displays the Versions dialog box. (See Figure 1.)
  2. Figure 1. The Versions dialog box.

  3. Using the list of existing versions, select the version you want to delete.
  4. Click on Delete. You are asked to confirm your action; you should click on Yes.
  5. Click on Close to dismiss the Versions dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1851) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing a Macro Description

Part of documenting macros is to provide a good, succinct description of what they do. Changing the description of an ...

Discover More

Deleting Every X Rows

Grab some info from a source other than Excel, and you may find the need to delete a certain pattern of rows from a ...

Discover More

Calculating Dates with Fields

Can you calculate dates using fields? Yes, but you probably don't want to except as a learning experience. An easier way is ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Stopping Smart Tags from Being Saved

Don't want Smart Tag information saved with your document? It's easy to make sure that Word doesn't save it, as described in ...

Discover More

Recovering Corrupt Document Files with StarOffice

A possibility to try if you have a corrupt document.

Discover More

Changing the Office Assistant

How to change the Office Assistant character in Word.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 2?

2016-01-11 10:27:40

Nigel

In Word 2003 (don't ask...) I have deleted a version, but the file size hasn't gone down... Are there any ways to force a proper save of the data?


2015-08-20 13:01:45

Cathy Gunderson

i have two old word docs (saved in word 97-2003) that i tried to delete but the window pops up to say the doc is open in Word so i cannot delete or move it. but it is NOT open in word. what can i do? thank you.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.