Status Bar Icons

by Allen Wyatt
(last updated February 4, 2017)

The status bar is the area at the bottom of your Word window that allows you to see the status of your document or the Word program. (Pretty tricky that they named it a "status bar," huh?) Some items on the status bar are very intuitive; others may need a bit of explaining. In this tip we look at the icons on the status bar and what they signify.

The most common icon that appears on the Word status bar is a small open book. This book appears when automatic spell checking or grammar checking is turned on. The icon can have three different appearances:

  • Open book with pencil. This signifies that Word is busy checking the spelling or grammar used in your document. For instance, start typing something—anything. As you type, the pencil is visible; shortly after you stop, the pencil disappears and is replaced with a different version of the icon.
  • Open book with red X. This indicates that the checking has finished and that potential spelling or grammar errors were discovered. Each potential spelling error is underlined on the screen with a red squiggly line, while grammar errors are noted with a green squiggly line.
  • Open book with check mark. This shows that Word has found no errors in your document. The easiest way to see this icon is to create a blank document and type a single word (make sure you spell it correctly). The icon should show the check mark.

It is interesting to note that if you have a red X on your book icon, you can locate the next error in your document (along with suggested corrections) by double-clicking on the book icon.

The only other notable icon on the status bar is the one that looks like a printer printing. It is visible if you have turned on background printing and have instructed Word to print a document. As your document is printed to the background spooler, the number on the icon indicates the page being printed. If you double-click on this icon, you have the opportunity to cancel the print job.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (374) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Hyphens and Dashes

Word provides you with three types of hyphens and two types of dashes that you can use in your documents. Understanding the ...

Discover More

Deriving High and Low Non-Zero Values

When analyzing your numeric data, you may need to figure out the largest and smallest numbers in a set of values. If you ...

Discover More

Problem with Word Counts

It seems there is a bug in the Docs word counter tool that may be apparent for certain types of writing? Read on to find out ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Horizontally Viewing All Your Text

If you are viewing a document and your text runs off the right side of the document window, it can be a real bother to scroll ...

Discover More

Word Abnormally Ends when Maximizing Program Window

If Word crashes when you maximize a previously minimized instance of the program, it is a sure sign that there is something ...

Discover More

Accessing the Source of a Document Link

If you have information linked into your document, you may want to display the source of that linked information. Word ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.