Status Bar Icons

by Allen Wyatt
(last updated February 4, 2017)

The status bar is the area at the bottom of your Word window that allows you to see the status of your document or the Word program. (Pretty tricky that they named it a "status bar," huh?) Some items on the status bar are very intuitive; others may need a bit of explaining. In this tip we look at the icons on the status bar and what they signify.

The most common icon that appears on the Word status bar is a small open book. This book appears when automatic spell checking or grammar checking is turned on. The icon can have three different appearances:

  • Open book with pencil. This signifies that Word is busy checking the spelling or grammar used in your document. For instance, start typing something—anything. As you type, the pencil is visible; shortly after you stop, the pencil disappears and is replaced with a different version of the icon.
  • Open book with red X. This indicates that the checking has finished and that potential spelling or grammar errors were discovered. Each potential spelling error is underlined on the screen with a red squiggly line, while grammar errors are noted with a green squiggly line.
  • Open book with check mark. This shows that Word has found no errors in your document. The easiest way to see this icon is to create a blank document and type a single word (make sure you spell it correctly). The icon should show the check mark.

It is interesting to note that if you have a red X on your book icon, you can locate the next error in your document (along with suggested corrections) by double-clicking on the book icon.

The only other notable icon on the status bar is the one that looks like a printer printing. It is visible if you have turned on background printing and have instructed Word to print a document. As your document is printed to the background spooler, the number on the icon indicates the page being printed. If you double-click on this icon, you have the opportunity to cancel the print job.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (374) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Pasting a Hyperlink

When you paste information into a document, you can specify that it be inserted as a hyperlink rather than as normal text. ...

Discover More

Calculating Dates with Fields

Can you calculate dates using fields? Yes, but you probably don't want to except as a learning experience. An easier way is ...

Discover More

Tracking Down Invalid References

When you discover that there is an invalid reference in a workbook, you can have a bear of a time tracking down the problem. ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Direction Arrows Confused

What do you do if you open a document, only to find that the arrow keys don't work the way that they should? The first step ...

Discover More

Automatically Opening a Document at a Specific Zoom Setting

Do you prefer to have your documents open at a specific zoom magnification? You can get whatever magnification you desire by ...

Discover More

Removing Author Information

Word automatically stores lots of author-related information within a document. Because this data is stored in several ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.