Using Callouts

by Allen Wyatt
(last updated March 28, 2015)

1

If, for some reason, you don't like the Comment feature in Word, one alternative is that you can place comments into your document using callouts. These are special text boxes that have a small "tail" that you can point to different locations on your document. Callouts are most closely related to the thought or speech bubbles you see used in comic strips all the time.

To use callouts in your document, do the following:

  1. If you don't already have the Drawing toolbar displayed, click on the Drawing tool on the Standard toolbar. Word displays the Drawing toolbar at the bottom of the screen.
  2. Click on the AutoShapes tool, move your mouse to Callouts on the resulting menu, and then choose a callout type from those presented. Word switches to Page Layout view and transforms your mouse pointer into a crosshairs.
  3. Click in your document where you want a corner of the callout to appear, and then drag the mouse to the opposite corner. When you release the mouse button, the callout you selected appears over the top of your document.
  4. Type the text you want to appear within the callout.
  5. Click outside the callout to again start working with your regular document.

Once placed in your document, you can move the callout around as necessary using the same techniques you would use with any other graphic object. If it bothers you that the callout appears over the top of existing text (and thereby obscures it), you could make sure that you have larger margins set on the document and then make sure the callout balloons are placed within the margins of the document.

Since it can get tedious to repeatedly place callouts in a document, you may want to copy a blank callout to the Clipboard (select it and press Ctrl+C), from where you can paste it anywhere else you need it in your document (simply press Ctrl+V).

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1721) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Shortcut Key to Make Print Preview Active

Print Preview can be a great way to work with your documents. Getting to a usable Print Preview, however, can be difficult if ...

Discover More

AutoFilling with the Alphabet

If you need to fill a number of cells with a specific sequence of characters (such as the alphabet), there are several ways ...

Discover More

Hiding Individual Cells

Hiding information in one or more cells can be a challenge. This tip presents several different techniques that can help you ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Selecting a Graphic Behind a Text Box

How to select a graphic that is obscured by a text box can be perplexing. Here's an overview of the different ways you can ...

Discover More

Merging Graphics from Access

An Access database can store all types of data, including graphic images. Merging most data from Access into Word is ...

Discover More

Easily Changing Links in Documents

You may have a lot of linked images in a document, and then one day need to change the links if the location of the images ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 4?

2015-04-12 07:31:58

Gabriel Awe

is there anything called self-portrait in ms word 2013?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.