Adjusting Margins in Print Preview

by Allen Wyatt
(last updated February 13, 2019)

1

One of the last steps that many people take with a document before printing is to examine it using Print Preview. This allows you to examine the overall look of your document, without wasting paper. If desired, you can change the margins used in your document by following these general steps:

  1. View your document using Print Preview, as normal.
  2. Make sure the Ruler is displayed in the Print Preview mode. You can do this by clicking on the View Ruler button on the toolbar, the Show Ruler check box on the toolbar, or by choosing Ruler from the View menu. (The exact option you use depends on the version of Word you are using.)
  3. To adjust the top and bottom page margins, position the mouse pointer over one of the places on the vertical Ruler where the Ruler changes color (between gray and white or blue and white). The mouse pointer changes to a two-headed arrow, which you can drag to set a new margin.
  4. To adjust the left and right page margins, use the same technique with the same spots on the horizontal Ruler at the top of the Print Preview window. Finding the spot on the right side of the Ruler is often easier than doing so on the left side because of the paragraph indent markers.
  5. Exit Print Preview or print your document, as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (630) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is nine more than 6?

2020-06-27 12:48:03

JohnT

I have Word 2016 and there's no way to view ruler in Print Preview Mode. In Excel 2016 there is a Show Ruler button in the bottom right corner, but it's not there in Word 2016.

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