Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Saving Money on Printing Labels.

Saving Money on Printing Labels

by Allen Wyatt
(last updated May 15, 2017)

1

If you have purchased labels for your laser printer, you already know that they can be a bit expensive. It can be frustrating to print your labels and not have them lined up just right. Each bad sheet you print is effectively money down the drain.

To overcome this problem, make sure you print a test sheet before you actually print on the labels themselves. Simply put a blank sheet of paper in the manual feed of your laser printer, instead of your label sheet. When the information is printed on the blank sheet, place that sheet behind a blank sheet of labels and hold it up to the light. The print on the paper will show through the label sheet, and you can see how the text lines up with the labels.

The benefit of this is that you save money—the blank paper is much cheaper than the label sheets. Continue printing your test sheets, adjusting the print parameters as necessary in Word. When you are satisfied with how your test sheet prints, go ahead and print on the labels themselves.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1290) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Saving Money on Printing Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Multiple Pages Per Sheet

You can save on paper with your printouts by instructing Word to print multiple pages on a single sheet. In fact, you can ...

Discover More

Quickly Selecting Text

Want a really quick way to select text? Just combine the Shift key with a simple mouse click.

Discover More

Nudging a Table

When laying out a page, you often need to move objects around to get them into just the right position. Word allows you ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Vertically Centering Labels

Want the text printed on your labels to be centered vertically? It's not that hard, and this tip shows the easiest method.

Discover More

Creating One-time Labels

Need to create a set of labels for a specific purpose? The easiest way is to let Word create a set of blank labels and ...

Discover More

Adding Addresses To a Set of Address Labels

Got a bunch of pages labels and you need to insert a label into the middle of the bunch? This isn't easy to do in Word, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 4?

2019-05-13 11:36:28

Roy

For the most part, just turn the borders on for cells. This quickly tells you if you are going to overrun an edge.

If you use five columns on three column label stock (and "add columns similarly for other column stock, between the label columns), you can be sure you have the columns ending in the right place.

If you enter a space in the cells between columns (copy and paste!), you make sure nothing runs off a label to the right.

Pretty much no labels nowadays have stock between rows, but if yours does, do the same as between columns. Some do to bleed to the edges of the labels.

Turn the borders off after you verify you've got the "cells" on the labels accurately. I always use Excel, not Word, so they really are cells, but you get the idea.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.