Using AutoText

Written by Allen Wyatt (last updated March 6, 2021)
This tip applies to Word 97, 2000, 2002, and 2003

Word includes a laborsaving feature that allows you to easily expand the text you are typing; this is referred to as AutoText. Text that you frequently type (or graphics) can be saved under a mnemonic name that is then used to refer to the text (or graphic) in the future. When you later type the name, or even part of the name, Word displays a "tip" that offers to replace what you are typing with the AutoText entry. Press F3 or Tab and the replacement is made.

To enable or disable the AutoText feature, follow these steps:

Select the AutoCorrect option from the Tools menu. This displays the AutoCorrect dialog box.
Click on the AutoText tab. (See Figure 1.)

Figure 1. The AutoText tab of the AutoCorrect dialog box.

Select the option at the top of the dialog box to enable this feature, or deselect the option if you no longer want AutoText. (The option in the dialog box goes by several names, depending on the version of Word you are using. For instance, on some versions it is Show AutoComplete Tip for AutoText and Dates, and on others it is simply Show AutoComplete Suggestions.)
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1103) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Removing Entire Paragraphs from Your Document

If you need to get rid of a lot of paragraphs in a document, it's easy to do as long as the document relies on styles for ...

Discover More

Changing Page Margins

Part of determining page layout is to specify the size of the margins that surround the text on a page. Word allows you ...

Discover More

Viewing Your Work Full-Screen

Want to use the maximum space possible for displaying information on screen? You'll want to learn how to use the ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (menu)

Adding an AutoText Entry

Creating custom AutoText entries is not only extremely helpful, but very easy. This tip explains how.

Discover More

Store Common Addresses in AutoText Entries

Do you write letters to lots of different people? One good place to keep those addresses is in AutoText entries. They are ...

Discover More

Backing Up Your AutoText Entries

Got a bunch of AutoText entries defined for your system? You'll undoubtedly want to back them up at some time. Here's how ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 9 - 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.