Validating Data

by Allen Wyatt
(last updated April 16, 2016)

1

Ed asked if there was a way, using Word tables, to validate data that is added to cells. For instance, to limit the minimum and maximum characteristics of the data that could be entered in a cell.

The bad news, Ed, is that there is no easy way to accomplish such a feat solely using Word. Granted, a set of macros could be devised that would do some sort of validation, but they would not be easy, by any stretch of the imagination. Alternatively, you could set up a user form with input fields for each table cell. Then, you could apply validation code to what the user enters or selects in each input field. Even this approach, however, would be difficult to implement for all but the simplest tables.

Perhaps the easiest method of accomplishing data validation, however, is to simply use Excel. It has data validation routines quickly available to a user on a cell-by-cell basis. Then, the table data created in Excel can be pasted into (and linked to) a Word document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1495) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding and Displaying Hidden Text

You can easily hide text by simply changing the attributes associated with the text. Once that is done, you can turn the ...

Discover More

Multiple Envelopes in One Document

Want to save a bunch of envelopes in a single document so that you can print them all out as a group? Here's how to ...

Discover More

Conditional Printing

If you need to make what Excel prints be based upon conditions in a worksheet, you'll love the information in this tip. There ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Indenting a Table

Insert a table into your document, and it normally appears aligned with the left margin. Word allows you to indent the table ...

Discover More

Freezing Cell Size when Inserting Pictures

Insert a picture into a table cell, and you may quickly find that the table is no longer the size you expected. Here's how to ...

Discover More

Blank Lines before Tables

Adding a blank line before your table is easy, but Word's behavior as you attempt to make the insert can depend on where the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 8?

2017-02-21 16:09:35

Kristine

Is there a way to show a field in Word 2010 that allows values 0-999 up to 2 decimals. A drop down is too huge so I need an acceptable range. It has to be able to have a validation message if the number is outside the allowable range and decimals. I use data validation in excel, do not see in Word 2010. Once the data is entered, it does not get used anywhere only needs to be entered correctly by range and decimal.
Thanks.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.