Store Common Addresses in AutoText Entries

Written by Allen Wyatt (last updated September 7, 2019)

If you write lots of letters, you'll appreciate this one. Store your common address—the ones to whom you write letters the most—in AutoText entries. In this way, you can input just the first (or last) name of the person you need, press F3, and have the address inserted at the top of your letterhead—sure beats typing it out all the time.

To define an address as an AutoText entry, follow these steps:

Select the paragraphs containing the address.
Choose AutoText from the Insert menu, and then New from the resulting submenu. Word displays the Create AutoText dialog box. (See Figure 1.)

Figure 1. The Create AutoText dialog box.

Enter the name you want assigned to the address. For instance, use the last name of the person or the person's title. (The trick is to use something you will easily remember later.)
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1894) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Selecting Individual Cells in a Table

Many times before applying formatting or doing another operation, you need to select an individual cell in a table. ...

Discover More

Merging with Two Data Sources

Setting up a Word mail merge to combine a data source with a merge document is easy. But what if you want to use two data ...

Discover More

Creating a Table of Contents from TOC Fields

If you inserted a bunch of TOC fields in your document, you can create your table of contents quite easily based on those ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (menu)

AutoText Entries Don't Stick

AutoText can be a great tool, but it is of little worth if you can't get Word to remember the AutoText entries you ...

Discover More

Editing an AutoText Entry

Once you've created an AutoText entry, you may believe that it is "set in stone" and cannot be changed. Not so! You can ...

Discover More

AutoText Unavailable in Headers and Footers

When you are creating headers and footers for your document, you might want to use some of your AutoText entries. What if ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is one more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.