Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Store Common Addresses in Building Blocks.

Store Common Addresses in AutoText Entries

by Allen Wyatt
(last updated January 2, 2017)

If you write lots of letters, you'll appreciate this one. Store your common address—the ones to whom you write letters the most—in AutoText entries. In this way, you can input just the first (or last) name of the person you need, press F3, and have the address inserted at the top of your letterhead—sure beats typing it out all the time.

To define an address as an AutoText entry, follow these steps:

  1. Select the paragraphs containing the address.
  2. Choose AutoText from the Insert menu, and then New from the resulting submenu. Word displays the Create AutoText dialog box. (See Figure 1.)
  3. Figure 1. The Create AutoText dialog box.

  4. Enter the name you want assigned to the address. For instance, use the last name of the person or the person's title. (The trick is to use something you will easily remember later.)
  5. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1894) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Store Common Addresses in Building Blocks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Formatting Fractions

Need to have a great looking fraction in a document? It's relatively easy to do if you apply the formatting techniques ...

Discover More

Plotting Times of Day

Got a chart created from your worksheet? You can plot times of day in the chart if you apply the simple techniques in ...

Discover More

Downloading Documents to Your Local Computer

Want to pull a document out of the cloud and store it on your local hard drive? Google Drive provides the ability to get ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Deleting Multiple AutoText Entries

AutoText is a great feature in Word; it helps you put together documents quickly. If you need to delete multiple AutoText ...

Discover More

AutoText Unavailable in Headers and Footers

When you are creating headers and footers for your document, you might want to use some of your AutoText entries. What if ...

Discover More

Sharing AutoText Entries

AutoText entries can make your writing more productive, if used effectively. Because of this, it can be advantageous for ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.