AutoText Limits

by Allen Wyatt
(last updated August 6, 2011)

Debbie asked if there was a limit to the number or size allotment for AutoText entries in a Word template. It seems that Debbie was having problems editing her AutoText entries and getting her edits to "hold."

Technically, there are limits that affect AutoText entries. I say "technically" because the limits are so high that most people (probably 99.99%) will never reach them. For instance, according to various Knowledge Base articles, Word only limits the number of AutoText entries per template based on the available memory in your system and maximum file size allowed by Windows. In other words, you could (again, technically) have however many AutoText entries it takes to fill up a template file up to 32Mb in size.

Since the limits imposed by Word are not an issue in this case (Debbie only had 15 AutoText entries), then the problem of not being able to update must be caused by something different. You should first check to make sure that Word really isn't saving your AutoText updates. The easiest place to do this is by choosing AutoCorrect from the Tools menu, and then clicking on the AutoText tab. All your AutoText entries are easily visible in the dialog box.

You should also make sure that when you are saving your new AutoText entries, you are really saving them in the Normal.dot template. If you use the AutoText tab of the AutoCorrect dialog box, you can easily see where AutoText entries are being stored by using the Look In drop-down list.

If you still can't seem to save changes to AutoText, more than likely the culprit is one of the following (assuming that your AutoText entries are in Normal.dot):

  • A corrupted template file. Shut down Word and rename Normal.dot to something else, such as Normal.old. When you restart Word, it recreates Normal.dot for you. If you can now save and edit AutoText entries, you have solved the problem.
  • The template file is read-only. Shut down Word and check the file using Windows Explorer. If it is read-only, change it so the read-only attribute is turned off.
  • Overwritten template file. You have restored your system from backups, and overwritten Normal.dot. This would wipe out any AutoText entries made since the backup was created.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (886) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Errors when Copying References to External Cells

If you copy a cell that contains a reference to external data, do you get an error? It could be due to the complexity of the ...

Discover More

Viewing Comments

Adding comments to a document is a normal activity when writing and editing. Once comments have been added, you may wonder ...

Discover More

Inserting a Watermark Behind Merged Cells

If you have a group of merged cells into which you want a user to enter information, you may want some sort of "watermark" in ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Table Borders not Stored in AutoText

Many people create tables and store those tables in AutoText entries for later use. If the formatting of those tables doesn't ...

Discover More

Editing AutoText Entries Directly

Editing AutoText entries, and particularly deleting them, can be cumbersome if you have a lot of changes to make. There are a ...

Discover More

Storing AutoText Entries with a Document

AutoText entries can provide quite a bit of flexibility and power in a document. If you want to share those entries with ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share