Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting and Deleting Footnotes.

Inserting and Deleting Footnotes

by Allen Wyatt
(last updated August 2, 2012)

1

Footnotes are used to provide printed annotations or references for a document. If you want to insert a footnote in your document, follow these steps:

  1. Position the insertion point where you want the footnote mark to be located.
  2. Choose Footnote from the Insert menu. You will see the Footnote and Endnote dialog box appear. (See Figure 1.)
  3. Figure 1. Footnote and Endnote dialog box.

  4. Click on OK. A footnote mark appears in your document. If you are in Normal view, the Footnotes window is displayed at the bottom of the document window. If you are in Page Layout view, the insertion point moves to the bottom of the page where the footnote will appear.
  5. Enter your footnote, formatting it as you would any other text in your document.
  6. If the Footnotes window is visible, click on Close at the top of the Footnotes window.

If you previously inserted footnotes into your document, and you want to later delete one of them, follow these steps:

  1. Highlight the footnote reference mark in your document.
  2. Press either Del or Ctrl+X.

The footnote is deleted and, if you are using auto-numbered footnotes, the remaining footnotes in your document are renumbered.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1059) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting and Deleting Footnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Updating a Field in a Text Box

If you put a field into a text box, you might be surprised to find that it doesn't update when you try to update all your ...

Discover More

Creating a Custom Power Management Plan

Don't like the built-in power management plans that Windows provides? You can create your own to better fit your power needs.

Discover More

Printing All or Nothing

Want to make sure that when you worksheet is printed that everything in the workbook is really printed? You can accomplish ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Returning to Your Document after Adding an Endnote

Endnotes are a required element in some types of writing. When you add an endnote, Word moves you to the end of your document ...

Discover More

IEEE Citation Format

Different style guides describe different ways of formatting information that appears in a document. One such style guide is ...

Discover More

Positioning the Footnote Separator

The Footnote Separator, as its name implies, separates the footnotes on each page from the text on that page. If the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 2?

2014-07-16 07:53:33

karen

I have to write my first academic assignment and will have to use foot notes. I am not sure how to do this and wondered if there was anyone who could provide a simple explanation. Do I create the bibliography first and then what ??
would really appreciate a step by step as I really have no how this works and how you change the reference in the bibliography to Harvard or Chicago??
thank you
karen


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share