Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting and Deleting Footnotes.

Inserting and Deleting Footnotes

by Allen Wyatt
(last updated August 2, 2012)

1

Footnotes are used to provide printed annotations or references for a document. If you want to insert a footnote in your document, follow these steps:

  1. Position the insertion point where you want the footnote mark to be located.
  2. Choose Footnote from the Insert menu. You will see the Footnote and Endnote dialog box appear. (See Figure 1.)
  3. Figure 1. Footnote and Endnote dialog box.

  4. Click on OK. A footnote mark appears in your document. If you are in Normal view, the Footnotes window is displayed at the bottom of the document window. If you are in Page Layout view, the insertion point moves to the bottom of the page where the footnote will appear.
  5. Enter your footnote, formatting it as you would any other text in your document.
  6. If the Footnotes window is visible, click on Close at the top of the Footnotes window.

If you previously inserted footnotes into your document, and you want to later delete one of them, follow these steps:

  1. Highlight the footnote reference mark in your document.
  2. Press either Del or Ctrl+X.

The footnote is deleted and, if you are using auto-numbered footnotes, the remaining footnotes in your document are renumbered.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1059) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting and Deleting Footnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching by Columns, by Default

Do you often want to search through a worksheet by column rather than by row? Excel defaults to searching by row, of course, ...

Discover More

Printing Show/Hide Characters

Non-printing characters are very handy to view when editing a document. But what if you want those characters to no longer be ...

Discover More

Magnifying Only the Current Cell

You can use the Zoom feature of Excel to magnify what Excel shows of your workbook, but it affects the entire screen. What if ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Brackets around Footnote References

When you insert footnotes in a document, Word allows you to modify the formatting applied to the footnote references. What it ...

Discover More

Creating a Bibliography from Footnotes

Most scholarly papers need to have both footnotes and a bibliography. The two are closely related, as they provide different ...

Discover More

Putting Your Index after Your Endnotes

Endnotes are supposed to be at the end of your document, right? Not necessarily. You may want something else at the end, such ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 9?

2014-07-16 07:53:33

karen

I have to write my first academic assignment and will have to use foot notes. I am not sure how to do this and wondered if there was anyone who could provide a simple explanation. Do I create the bibliography first and then what ??
would really appreciate a step by step as I really have no how this works and how you change the reference in the bibliography to Harvard or Chicago??
thank you
karen


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.