Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Endnotes by Chapter.

Endnotes by Chapter

by Allen Wyatt
(last updated December 28, 2013)


David has a book manuscript that consists of twenty chapters. Each chapter is in its own document file, and each chapter has its own endnotes. He would like to create one large, single document file for the manuscript, with the endnotes properly separated by chapter at the end, and renumbered from 1-X in each endnote section, as they are now.

This can be done rather easily, as Word allows you to specify that endnotes should appear at one of two places in a document: either the end of each section or at the end of the document itself. Follow these general steps:

  1. Create a new, blank document.
  2. Define the layout for the new document to match whatever layout you want for your book. (Set margins, orientation, etc.)
  3. Display the Footnote and Endnote dialog box. Do this in Word 97 and Word 2000 by choosing Insert | Footnote. Do this in Word 2002 and Word 2003 by choosing Insert | Reference | Footnote. (See Figure 1.)
  4. Figure 1. The Footnote and Endnote dialog box.

  5. Make sure the Endnotes radio button is selected.
  6. If you are using Word 97 or Word 2000, click the Options button. Word displays the Note Options dialog box.
  7. Change the Place At option to End of Section.
  8. Change the Start At value to 1.
  9. Choose the Restart Each Section radio button.
  10. If you are using Word 97 or Word 2000, click OK to close the Note Options dialog box and then click Cancel to close the Footnote and Endnote dialog box.
  11. If you are using Word 2002 or later, click Apply.
  12. Choose Insert | File to insert your first chapter file.
  13. Insert a section break at the end of the chapter file you just inserted.
  14. Insert your next chapter file after the section break.
  15. Repeat steps 12 and 13 for each of your remaining chapter files.

What you end up with is each chapter divided by sections breaks, with the endnotes configured to appear at the end of each section. Numbering of the endnotes will begin at 1 in each section.

The only time this approach will present a problem is if you have section breaks within a chapter. For instance, if you switch from a one-column to a two-column layout within a chapter, then the layout change requires the insertion of a section break. Since endnotes are configured to appear at the end of each section, that means you may have endnotes that appear at the end of your one-column layout and then at the end of the section that marks the end of the chapter. This is probably not what you want.

You can suppress the endnotes for some sections in your document (such as the first part of the chapter, before the layout change), but that presents additional problems with numbering. Since numbering is designed to start at 1 for each section, you may end up with two (or more) endnotes numbered "1" in a single chapter. You can get around this by applying continuous endnote numbering for the entire document, instead of restarting the number in each section.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3854) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Endnotes by Chapter.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Moving Objects with a Chart

Excel allows you to add all sorts of objects to your worksheets. Among the objects you can add are text boxes, shapes, and ...

Discover More

Synchronizing Lists

Two lists of similar data can be challenging to synchronize. Here are some ways that you can align data in two different ...

Discover More

Working in Feet and Inches

Your chosen occupation may require that you work with linear distances in feet and inches. Excel can do this, to a degree, ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Controlling Footnote Placement

Footnotes are normally placed at the bottom of the page on which the footnote is referenced. However, Word provides some ...

Discover More

Formatting Footnote Reference Marks

The reference marks that appear for footnotes in a document are normally just superscripted digits. If you want to change the ...

Discover More

Formatting the Space after an Endnote Number

With lots of endnotes in a document, you may be puzzled by the space left between the endnote numbers and the text that ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

2016-05-05 13:17:04


Thank you very much! I had a seven-chapter document in Word 2016 and was having an impossible time getting some chapters' endnotes to appear at the end of the chapter instead of at the end of the document, even though I had section breaks between each chapter. After reading this tip, I split my document into seven documents, made sure each one was set up correctly, created a new, blank document, set it up correctly, and inserted each chapter into it one at a time, with a new section break between each one. Your advice worked like a charm!

2016-04-09 08:59:57


In "where do you want your Endnotes? page 1, point 6, layout tab, supress endnotes checkbox, will not allow for a check mark.
How do I change this disallowance to continue usage of this Endnotes' function, as I will not be allowed to utilize this Guide any further?
Please advise!??

2015-10-26 07:20:15

Nour Sultan

Peter - I think what you can do is the following:
- choose the Endnote to appear at the End of document, but
-then change the format/numbering to 'restart each section'
Good luck!

2015-10-26 07:12:57

Nour Sultan

Thank you very much. That was very helpfull!

2015-07-23 07:20:50


I have a book as a single Word 2003 document. At present the footnotes are numbered continuously from 1 to 80 at the bottom of the page. What I want to achieve is to put them all at the end of the book, but numbered within each of the 16 chapters. How do I achieve that? Thanks Peter

2015-07-18 09:22:09


Word nicely separates the endnotes for each chapter in my manuscript, but it doesn't recognize the difference between my preface and first chapter, numbering them continuously.

Any thoughts how I can fix that?


2015-07-18 09:13:37


I made endnotes work for my manuscript, with separate numbering for each chapter and all the notes at the end.

My problem: Word doesn't recognized my preface as a separate chapter, and has continuous numbering for the notes in preface and chapter 1. (For some reason it does distinguish between notes for last chapter and epilogue, treating each separately).

Any advice?


2015-02-19 18:40:20


How do I split a section showing the endnotes at the end of each of the two sections

2015-01-29 10:03:32


No matter what I do the endnotes for all chapters still appear at the end of the combined document.

2014-10-12 11:01:59


I'm having the exact same problem as you are. I either get all the footnotes at the end (when I put the section break at end of each text), or the new text (next chapter) is treated as a new footnote itself with line over it if I put the section break after the footnotes. It seems like there's no clear way to do this - it seems like a bug in the program to me. Have you figured it out?

2014-10-03 05:05:42


Thanks, I have followed all steps, but it does not work on mac. The problem is that when a new section (chapter) is inserted with its own endnotes, it is not possible to insert a section break AFTER the endnotes, because word takes it still as an endnotes space. if the section break is inserted BEFORE the endnotes, than it throws the chapter endnotes at the very end of the document, rather than end of the section.

2014-05-31 14:24:54

Hugh beaumont

How anyone is to know that "section break" can be found under the Page Layout tab, under "breaks", then to "Next Page" under "Section Breaks" is beyond me. I, luckily stumbled upon it, because the regular "page break" was unenabled. It took awhile, but I got there. This is like the cook instructor who says to cover the dough with a tea towel. Well, everyone has a tea towel nearby - whatever that is.

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.