Including Datasheet Rows or Columns in a Chart

Written by Allen Wyatt (last updated October 31, 2020)
This tip applies to Word 97, 2000, 2002, and 2003


The charts created by Microsoft Graph are based on data contained in a simple spreadsheet called a datasheet. Microsoft Graph displays this data in row-and-column format. At the top of each column and the left side of each row is a control cell. Control cells are used primarily to select the column or row.

The control cell for a row is used to indicate whether information it contains is included in the chart. If the control cell includes an icon (besides the row number), the information in the row or column is included; no icon means it is not included. You can tell whether information in a particular column is included in the chart by whether there is a letter of the alphabet (A, B, C, etc.) in the control cell for the column.

To include data in a chart, follow these steps:

  1. In the datasheet, select the row or column you want included in the chart. Do this by clicking on the control cell for the row or column.
  2. Choose Include Row/Col from the Data menu.

If you fail to select an entire row or column, but instead select a single cell, Microsoft Graph 2000 will ask you whether you want to include the row or the column. Indicate your choice and click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (714) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of Old Windows Updates

Microsoft is constantly updating Windows for various reasons. For most people, those updates are downloaded and installed ...

Discover More

Printing Very Large Paper Sizes

Need to print on large pieces of paper? Word has a limit on the size of the paper it can use, but that might not be the ...

Discover More

Automatically Inserting Tomorrow's Date

Do you routinely need to work with tomorrow's date? Why not create a template that automatically adds tomorrow's date to ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!

More WordTips (menu)

Inserting Datasheet Rows or Columns

Microsoft Graph provides a handy way to add simple charts to your document without the need for Excel. Those charts are ...

Discover More

Changing the Orientation of Your Chart

Microsoft Graph is a great way to add simple charts to your documents. Once you've got a graph added, you might want to ...

Discover More

Deleting Datasheet Rows or Columns

How to remove information from your datasheet.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.