Including Datasheet Rows or Columns in a Chart

Written by Allen Wyatt (last updated October 31, 2020)
This tip applies to Word 97, 2000, 2002, and 2003

The charts created by Microsoft Graph are based on data contained in a simple spreadsheet called a datasheet. Microsoft Graph displays this data in row-and-column format. At the top of each column and the left side of each row is a control cell. Control cells are used primarily to select the column or row.

The control cell for a row is used to indicate whether information it contains is included in the chart. If the control cell includes an icon (besides the row number), the information in the row or column is included; no icon means it is not included. You can tell whether information in a particular column is included in the chart by whether there is a letter of the alphabet (A, B, C, etc.) in the control cell for the column.

To include data in a chart, follow these steps:

In the datasheet, select the row or column you want included in the chart. Do this by clicking on the control cell for the row or column.
Choose Include Row/Col from the Data menu.

If you fail to select an entire row or column, but instead select a single cell, Microsoft Graph 2000 will ask you whether you want to include the row or the column. Indicate your choice and click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (714) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Using Named Ranges in a Macro

Named ranges are a great capability provided by Excel. You can define all sorts of named ranges in a workbook, but how do ...

Discover More

Putting a Chart Legend On Its Own Page

Displaying information using charts in Excel is easy and there are a variety of chart styles to choose from. Integrated ...

Discover More

Rejecting Changes in a Document

When a group of people edits a document with Track Changes turned on, it can be tempting for one of the editors to use ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Selecting a Chart Pattern

If you don't have Excel installed on your system, Microsoft Graph is a handy way to create simple charts for your ...

Discover More

Turning Off Borders for Data Series

Don't want a border to appear around a data series represented in a Microsoft Graph chart? You can easily control the ...

Discover More

Specifying Colors in a Chart

Microsoft Chart is a handy program that allows you to display numbers and charts without the need for Excel. If you need ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 1 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.