Including Datasheet Rows or Columns in a Chart

Written by Allen Wyatt (last updated October 31, 2020)
This tip applies to Word 97, 2000, 2002, and 2003

The charts created by Microsoft Graph are based on data contained in a simple spreadsheet called a datasheet. Microsoft Graph displays this data in row-and-column format. At the top of each column and the left side of each row is a control cell. Control cells are used primarily to select the column or row.

The control cell for a row is used to indicate whether information it contains is included in the chart. If the control cell includes an icon (besides the row number), the information in the row or column is included; no icon means it is not included. You can tell whether information in a particular column is included in the chart by whether there is a letter of the alphabet (A, B, C, etc.) in the control cell for the column.

To include data in a chart, follow these steps:

In the datasheet, select the row or column you want included in the chart. Do this by clicking on the control cell for the row or column.
Choose Include Row/Col from the Data menu.

If you fail to select an entire row or column, but instead select a single cell, Microsoft Graph 2000 will ask you whether you want to include the row or the column. Indicate your choice and click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (714) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Working with Document Panes

Need to work with two different parts of a document at the same time? The answer is to rely on Word's ability to display ...

Discover More

Quickly Displaying the Page Setup Dialog Box

The Page Setup dialog box is indispensable in setting up the overall look of your document. You can display the dialog ...

Discover More

Changing Text in Text Boxes on a Chart

Macros allow you to make changes to virtually anything you can see in Excel. This tip examines how to make changes (even ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (menu)

Selecting a Custom Chart

Microsoft Graph allows you to easily create charts from numeric data, without the need to use Excel. Here's how to use ...

Discover More

Formatting Datasheet Numbers

Controlling the appearance of numbers in a datasheet.

Discover More

Specifying Colors in a Chart

Microsoft Chart is a handy program that allows you to display numbers and charts without the need for Excel. If you need ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 2 + 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.