Including Datasheet Rows or Columns in a Chart

Written by Allen Wyatt (last updated October 31, 2020)
This tip applies to Word 97, 2000, 2002, and 2003

The charts created by Microsoft Graph are based on data contained in a simple spreadsheet called a datasheet. Microsoft Graph displays this data in row-and-column format. At the top of each column and the left side of each row is a control cell. Control cells are used primarily to select the column or row.

The control cell for a row is used to indicate whether information it contains is included in the chart. If the control cell includes an icon (besides the row number), the information in the row or column is included; no icon means it is not included. You can tell whether information in a particular column is included in the chart by whether there is a letter of the alphabet (A, B, C, etc.) in the control cell for the column.

To include data in a chart, follow these steps:

In the datasheet, select the row or column you want included in the chart. Do this by clicking on the control cell for the row or column.
Choose Include Row/Col from the Data menu.

If you fail to select an entire row or column, but instead select a single cell, Microsoft Graph 2000 will ask you whether you want to include the row or the column. Indicate your choice and click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (714) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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