Including Datasheet Rows or Columns in a Chart

by Allen Wyatt
(last updated March 2, 2015)

The charts created by Microsoft Graph are based on data contained in a simple spreadsheet called a datasheet. Microsoft Graph displays this data in row-and-column format. At the top of each column and the left side of each row is a control cell. Control cells are used primarily to select the column or row.

The control cell for a row is used to indicate whether information it contains is included in the chart. If the control cell includes an icon (besides the row number), the information in the row or column is included; no icon means it is not included. You can tell whether information in a particular column is included in the chart by whether there is a letter of the alphabet (A, B, C, etc.) in the control cell for the column.

To include data in a chart, follow these steps:

  1. In the datasheet, select the row or column you want included in the chart. Do this by clicking on the control cell for the row or column.
  2. Choose Include Row/Col from the Data menu.

If you fail to select an entire row or column, but instead select a single cell, Microsoft Graph 2000 will ask you whether you want to include the row or the column. Indicate your choice and click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (714) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Determining If the End of a Text File Has Been Reached

When writing a macro that processes a text file, you may need to know when the end of the file has been reached. This is ...

Discover More

Quickly Inserting Table Rows

Need to pop a few extra rows into a table? It is easy to do using the same tools you used to create the table in the ...

Discover More

Changing Text in a Comment

Word has a very powerful find-and-replace capability, but it can be a bit persnickety when it comes to changing text ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Changing the Perspective of Your Chart

Microsoft Graph can be a handy way to add quick and dirty charts to your document. When working with 3-D charts, you can ...

Discover More

Controlling Chart Gridlines

Gridlines are often added to charts to help improve the readability of the data presented in the chart. Here's how you ...

Discover More

Selecting a Chart Pattern

If you don't have Excel installed on your system, Microsoft Graph is a handy way to create simple charts for your ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.