Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: AutoFormatting a Document.

AutoFormatting a Document

by Allen Wyatt
(last updated August 6, 2019)

5

Word includes a feature that formats what you type, as you type it. You probably take many of these automatic formatting (AutoFormat) adjustments for granted. Word does things like changing your quotes to Smart Quotes, automatically creating bulleted and numbered lists, and changing the indentation of paragraphs.

This is fine and good for many people, but what if you get a document from someone else and it needs a lot of the "little touches" applied to it? This is where the real industrial-strength AutoFormat feature of Word comes into play. You see, AutoFormat doesn't just work as you type—it also is available, on demand, to format an entire document. Here's how to AutoFormat your document:

  1. Load the document you want to format.
  2. Choose AutoFormat from the Format menu. Word displays the AutoFormat dialog box. (See Figure 1.)
  3. Figure 1. The AutoFormat dialog box.

  4. Use the radio buttons to indicate if you want AutoFormat to work without stopping for your input, or not.
  5. Click on OK.

At this point, AutoFormat works its magic and your document is "reformatted" to appear as it would have if you had typed it yourself.

You should understand that it is very unlikely that AutoFormat will do all the formatting you need done. Each document is different, and you should make sure you examine the document after AutoFormat is completed to see if there are any other formatting tasks you need to complete.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (638) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: AutoFormatting a Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is nine more than 5?

2020-01-17 12:14:20

EricH

Okay, apologies! I AM a big dummy! Just saw the note at the top and looked at the article "written specifically for later versions of Word" - works great.

Thanks!


2020-01-17 12:14:13

Allen

ErichH: As it says at the top and bottom of this tip, this is for VERY OLD versions of Word. Notice at the top (in the gray box) there is a link to a version of this tip for newer versions of Word. That's the one you want -- yours is much newer.

-Allen


2020-01-17 12:09:32

EricH

I'm sure I'm just being a big dummy, but I can't find the Format menu in Word 365. So sorry, Allen, but would you please direct me there?


2017-02-27 15:06:07

The best in europe

It doesn't work in Word 2007!


2016-10-13 18:19:03

Tray

Using WORD 2003.
I Load the documentI want to format.
All lines in a paragraph are shorter than the ruler.

I choose AutoFormat from the Format menu. Word displays the AutoFormat dialog box. Chose General Document.

Click Auto Format now.

Nothing happens. Tried marking a paragraph first. no help.


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