Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Letters and Numbers in Page Numbers.

Letters and Numbers in Page Numbers

by Allen Wyatt
(last updated July 27, 2013)

In many documents you may have a need to number your pages with a section number as a preface. For instance, you may want them numbered as A-1, A-2, A-3, etc. Exactly how you do this depends on how you have your documents set up. For instance, if each "section" is actually a different document file, then you simply need to set your page numbers this way:

  1. Choose View | Header and Footer to display the headers and footers of the document.
  2. Make sure you are viewing the header or footer area, consistent with where you want your page numbers. (You can switch between the header and footer areas by clicking the Switch Between Header and Footer button.)
  3. Type the section letter followed by a dash. (For instance, A- or B-.)
  4. Click on the Insert Page Number button.
  5. Format your header or footer as desired.
  6. Click on Close.

If all the sections of your manuscript are in a single document file, just make sure you have a real section break between each of your sections. You can then set up your page numbers this way:

  1. Position the insertion point in the section where you want page numbers.
  2. Choose View | Header and Footer to display the headers and footers of the document.
  3. Make sure you are viewing the header or footer area, consistent with where you want your page numbers. (You can switch between the header and footer areas by clicking the Switch Between Header and Footer button.)
  4. Choose Field from the Insert menu. Word displays the Field dialog box. (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. Make sure the Numbering category is selected in the Categories list.
  7. Choose Section in the Field Names list.
  8. If you are using Word 97 or Word 2000, click on Options. The Field Options dialog box appears.
  9. In the Formatting list, choose the option for capital letters (A B C...). (If you are using Word 2002 or later, you can skip to step 11.)
  10. Click on the Add to Field button. The option is added to the field.
  11. Click on OK to dismiss the Field Options dialog box.
  12. Click on OK to actually add your field to the header or footer.
  13. Type a dash.
  14. Click on the Insert Page Number button.
  15. Format your header or footer as desired.
  16. Click on Close.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (603) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Letters and Numbers in Page Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Resizing Table Columns with the Mouse

Once a table is inserted in your document, you can use the mouse to adjust the width of columns. The effect the mouse ...

Discover More

Understanding the PDF/A Format

Word allows you to save your documents in PDF format so others can easily view them. You may not know, however, that Word ...

Discover More

Changing the Insertion Point Cursor

Want to change the characteristics of the insertion point used by Word? You may be out of luck, unless you make some ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Understanding Point Sizes

Points are the common unit of measure for typefaces in the printing industry. They are also used quite often in Word. ...

Discover More

Formatting Fractions

Need to have a great looking fraction in a document? It's relatively easy to do if you apply the formatting techniques ...

Discover More

Quickly Formatting Multiple Documents

Need to format a bunch of documents so they all look the same? If the documents use styles, doing the formatting is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.