Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Converting to Automatic Endnotes.

Converting to Automatic Endnotes

by Allen Wyatt
(last updated June 25, 2016)

William works with files that he receives from other people, and sometimes those documents include endnotes. The problem is that the endnotes are manually added—they are not inserted using Word's automatic note system. The endnote markers are simply superscripted text, and the endnotes themselves are typed at the end of the document. This makes it impossible to add or delete endnotes and have them automatically renumbered, as they would be if Word's note system was used.

Word does not provide a way to convert from manual notes to its automatic system. Instead, you need to choose each endnote from the end of the document, copy it to the Clipboard, locate the endnote marker in the text, delete it, insert one of Word's endnotes (Insert | Footnote or Insert | Reference | Footnote, depending on your version of Word), and then paste the endnote text into the actual endnote. If you have lots and lots of endnotes in a document, this can get very tiring very fast.

One possible solution is to use a third-party program that does the conversion for you. One such program is called NoteStripper, available from the good folks at Editorium. You can find the product here:

http://www.editorium.com/15078.htm

Notice that you can try out the product for 45 days, after which time you'll need to pay a nominal fee for it. The product will do lots more than just converting from manual to automatic notes. Check it out and see if it will work for you.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (341) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Converting to Automatic Endnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Preventing Styles from Changing

It is frustrating to spend a lot of time working on a document, getting your styles just right, and then have those styles ...

Discover More

Moving Rows and Columns with the Mouse

Like to use the mouse to help you with your document editing? You can move table rows and column with the mouse by using ...

Discover More

Picking a Desktop Icon Size

Are the icons on your desktop displayed at the right size for your preference or needs? Windows provides three different ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Formatting Footnotes and Endnotes

Footnotes and endnotes can be formatted in the same way that you format regular text in your document. There is an easier way ...

Discover More

Changing How Footnote References Appear

Footnote references normally appear as superscripted digits, both in the main body of your document and in the footnotes ...

Discover More

Adding Endnotes in Text Boxes

Text boxes and endnotes are both great tools you can use within a document. Problem is, you cannot use them ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.