Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Unwanted Numbering on Pasted Tables.

Unwanted Numbering on Pasted Tables

by Allen Wyatt
(last updated September 5, 2016)

Sue is running into problems pasting tables into her documents. Often the pasted information (whether from another document or a Web site) will have tiny Roman numerals appear at the left side of the rows or at the right side.

These numerals are actually characters which, in the font being used by Word, appear as the numerals. They may not appear as numerals in the source table, but automatically display in Word when pasted. They are in the source material (what you are copying from) but are not visible because the source material uses different formatting or character mapping than what Word uses.

There are only a few things you can try to get better results when pasting. The first is not use a standard paste operation. Instead, use Paste Special (from the Edit menu) to paste the tables as unformatted text. The table is inserted, but as regular text. Columns are separated by tab characters, so you can easily select what you just pasted and use Table | Convert | Text to Table to create your final table.

If pasting in this manner doesn't do the trick, then there is very little you can do—the source information includes the characters, and you can't instruct Word to ignore those characters when pasting. If the table you are pasting is large enough, you may want to use Find and Replace to get rid of the extraneous characters.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (296) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Unwanted Numbering on Pasted Tables.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Returning the Left-most Characters

When working with text in a formula, you may need to extract the left-most characters from a string of text or from a cell. ...

Discover More

Finding the Nth Occurrence of a Character

The FIND and SEARCH functions are great for finding the initial occurrence of a character in a text string, but what if you ...

Discover More

Forcing Editing to Be Done in a Cell

Excel allows you to edit your cell contents in two places. What if you want to limit where editing occurs, so it can only be ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Setting Table Values to Three Decimal Places

If you import information into a document from another program, the values you import may not be exactly to your liking. For ...

Discover More

Clearing the Contents of a Table

Want to get rid of information within a table, but not the table itself? Here's a guide to understanding the effects that ...

Discover More

Centering Information in Table Cells

One of the most common ways to format information in a table is to apply some sort of alignment to the contents of table ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.