Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Centering Information in Table Cells.

Centering Information in Table Cells

by Allen Wyatt
(last updated February 8, 2014)

Tables are a powerful formatting tool used in many Word documents. Often it is necessary to center information within the cells of a table. There are two ways to center information: horizontally and vertically.

Horizontal centering is quite simple. All you need to do is position the insertion point somewhere within the text and then click on the Center button on the Home tab of the ribbon or on the Formatting toolbar. Centering text vertically is almost as easy:

  1. Right-click on the cell containing the information you want to vertically center. This displays a Context menu for the cell.
  2. Choose the Alignment (Word 97) or Cell Alignment (Word 2000 or later) option from the Context menu. This displays a submenu.
  3. Choose the Center Vertically option.

You should note that vertical centering will not give the desired results if you have the paragraph formatting for the text set to anything except single spacing, with no space before or after the paragraph. This extra spacing before or after affects the centering in the same way that paragraph indents affect horizontal spacing.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1501) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Centering Information in Table Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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