Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Backing Up Label Layouts.

Backing Up Label Layouts

by Allen Wyatt
(last updated August 9, 2013)

Word includes a good number of label layouts that you can use with various types of labels. You access these by displaying the Envelopes and Labels dialog box. Besides using the built-in label formats, Word also allows you to create your own custom formats. This comes in handy if you have custom labels created for your company. You can save the custom formats so that you can pull them up again and again, as needed. If you create a couple of custom formats, you may want a way to back up the custom formats so you can move them to another machine or as protection against a system crash.

There is no command in Word to export label formats. The definitions themselves are stored in the Registry, and you need to work with the Registry Editor to save the formats. Follow these steps:

  1. Start the Registry Editor. (How you do this depends on your version of Windows. If you can display the Run dialog box in Windows, you can normally run the regedit program to start the Registry Editor.)
  2. Locate and select the following key. (This example is for Word 2003. If you are using a different version of Word, the numeric portion of this key will differ.)
  3.      HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Word\Custom Labels
    
  4. Choose Export from the File menu. You'll see the Export Registry File dialog box.
  5. Specify the file name you want used to save the Registry key.
  6. Click Save. The file is saved.
  7. Close the Registry Editor.

You can now use the Registry Editor on a different system to import the Registry file you just created, and the custom label formats will then be available on that machine. You should make sure that you transfer the custom label formats only between like versions of Word. If you want to use the formats on a different version of Word, it is easier to simply write down the format specifications and enter them directly into Word on the other system. (Transferring the Registry key between dissimilar versions of Word could cause problems, as Microsoft may have changed the format of this particular Registry key over the years.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (142) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Backing Up Label Layouts.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching for Text that Does Not Have a Certain Format

You can easily use Find and Replace to find text that has a particular format to it. Most people don't know you can use the ...

Discover More

Suppressing Zero Values in PivotTables

PivotTables are great for digesting and analyzing huge amounts of data. But what if you want part of that data excluded, such ...

Discover More

Number of Terms in a Formula

Formulas are made up of operands that separate a series of terms acted upon by the operands. You may want to know, for some ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Making Use of Extra Labels

Got extra labels left over after printing a mail merge? Here's what you can do to put those labels to good use.

Discover More

Specifying a Label Stock for Saved Documents

When you create a document designed to be printed on a particular type of label stock, it might be helpful if Word remembered ...

Discover More

Doubling Your Money

Make your money last longer by using your head when printing labels. Here's a great example of how you can double the usage ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.