Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Understanding the If ... End If Structure.

Understanding the If ... End If Structure

by Allen Wyatt
(last updated November 1, 2014)

Macros in Word are written in a language called Visual Basic for Applications (VBA). Like any other programming language, VBA include certain programming structures used to control how the program executes. One of these structures is the If ... End If structure. The most common use of this structure has the following syntax:

If condition Then
    program statements
Else
    program statements
End If

When a macro is executing, and this structure is encountered, Word tests whatever condition you have specified following the If keyword. If the condition is true, then the program statements right after the Then keyword are executed. If they are not true, then the statements after the Else keyword are executed. The Else keyword and any following program statements (which together make up an Else clause) are optional; you do not need to include them in your macro.

Regardless of whether the program statements in the If ... End If structure are executed, when Word is done with the structure, the macro continues running with the statement following the End If keyword.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (125) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Understanding the If ... End If Structure.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off Worksheet Tabs

Look at the bottom of a worksheet and chances are you will see tabs for all the worksheets in the current workbook. Want to ...

Discover More

Copying Data without Leaving the Currently Selected Cell

Copying from one cell to another is easy when editing your worksheet. Doing the copying without selecting a cell other than ...

Discover More

Word Counts for a Group of Documents

Getting a word count for a single document is easy. Getting an aggregate word count for a large number of documents can be a ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

MORE WORDTIPS (MENU)

Using Message Boxes

If your macro needs to communicate with a user, one simple way to do it is to use a message box. Here's how to use this ...

Discover More

Controlling the Hidden Text Attribute

Want your macro to change the Hidden attribute for some text in your document? It's easier to change than you might think.

Discover More

Understanding Precedence

Formulas created in a macro have a specific order in which operations are performed. This is known as precedence, as ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share