Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Summing a Table Column.

Summing a Table Column

Written by Allen Wyatt (last updated September 1, 2018)
This tip applies to Word 97, 2000, 2002, and 2003

Word allows you to do simple spreadsheet-style calculations on tabular data. You do this using equation fields. For instance, let's assume you had a 20-row table in which you wanted to total the values in the third column. All you need to do is the following:

Position the insertion point in the cell you want to contain the total. (In this example, you would position the insertion point in the bottom cell of the third column.)
Choose Formula from the Table menu. Word displays the Formula dialog box. (See Figure 1.) Notice that a suggested formula is already filled in the Formula box.

Figure 1. The Formula dialog box.

Using the Number Format drop-down list, select how you want the number to be formatted. (This step is optional.)
Click on OK.

At this point Word places the sum of your column in the cell. If you have the Tables and Borders toolbar visible on your screen there is an easier way to sum a table column. Follow these two steps:

Position the insertion point in the cell you want to contain the total. Typically, this is the bottom cell in a column of numbers.
Click on the AutoSum tool on the Tables and Borders toolbar.

Once the sum is placed in the cell (whichever method you follow to place it there), and you later change the column figures, remove rows, or add new rows, you will need to update the sum. You do this by selecting the field you inserted and then pressing F9.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (58) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Summing a Table Column.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Scrolling Text Sideways

Most people use the mouse wheel to scroll their document up and down. What if it starts scrolling left and right, ...

Discover More

Hyperlinks to Charts

You can create hyperlinks to all sorts of worksheets in a workbook, but you cannot create a hyperlink to a chart sheet. ...

Discover More

Replacing Some Formulas with the Formula Results

Macros are often used to process the data stored in a worksheet. Some of these processing needs can be pretty specific to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Unwanted Vertical Lines in a Table

When you print a table that includes borders, those borders should be crisp and clear on the printout. If you get some ...

Discover More

Viewing Formulas in Table Cells

Word allows you to insert simple formulas, using fields, in table cells. If you want to see these formulas in their ...

Discover More

Placing Text in Empty Table Cells

Tables are often used to organize information into an understandable format. If your company requires that tables in ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is nine minus 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.