Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Summing a Table Column.

Summing a Table Column

by Allen Wyatt
(last updated May 26, 2012)

Word allows you to do simple spreadsheet-style calculations on tabular data. You do this using equation fields. For instance, let's assume you had a 20-row table in which you wanted to total the values in the third column. All you need to do is the following:

  1. Position the insertion point in the cell you want to contain the total. (In this example, you would position the insertion point in the bottom cell of the third column.)
  2. Choose Formula from the Table menu. Word displays the Formula dialog box. (See Figure 1.) Notice that a suggested formula is already filled in the Formula box.
  3. Figure 1. The Formula dialog box.

  4. Using the Number Format drop-down list, select how you want the number to be formatted. (This step is optional.)
  5. Click on OK.

At this point Word places the sum of your column in the cell. If you have the Tables and Borders toolbar visible on your screen there is an easier way to sum a table column. Follow these two steps:

  1. Position the insertion point in the cell you want to contain the total. Typically, this is the bottom cell in a column of numbers.
  2. Click on the AutoSum tool on the Tables and Borders toolbar.

Once the sum is placed in the cell (whichever method you follow to place it there), and you later change the column figures, remove rows, or add new rows, you will need to update the sum. You do this by selecting the field you inserted and then pressing F9.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (58) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Summing a Table Column.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Superscript and Subscript at the Same Place

Do you want a superscript and subscript character to appear directly above each other? There are multiple ways you can ...

Discover More

Rotating a Text Box

Text boxes are integral to the layout of many slides, especially if they contain text. Here's how to change the angle at ...

Discover More

Easy Translations

If you work in an international environment, you may have a need to translate text from one language to another. Sheets ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Hiding Gridlines

For those times when you remove the borders from your tables, Word provides a way that you can display non-printing ...

Discover More

Converting Tables to Text

Need to convert all the tables in your document into plain text? This tip provides a macro that can make quick work of a ...

Discover More

Moving a Table Row

Want to move a row in a table very easily? You can do so by using the same editing techniques you are already using.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share