Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Talking to Yourself.
If you are like me, when you write you make notes to yourself so you don't forget parts of the manuscript that may need more work or so you can jog your memory. Hidden text is great for this purpose, because you can hide your notes at any time so that others don't see them on the screen or in a printout.
I found that I added enough notes that I wanted to create a macro that would insert a paragraph prior to the one in which I am working, and then format the paragraph as hidden text so I can enter my note. The result is the AddNote macro, which creates a red-text hidden paragraph:
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Sub AddNote()
Selection.MoveDown Unit:=wdParagraph, Count:=1
Selection.MoveUp Unit:=wdParagraph, Count:=1
Selection.TypeParagraph
Selection.MoveLeft Unit:=wdCharacter, Count:=1
Selection.Style = ActiveDocument.Styles("Normal")
With Selection.Font
.Name = "Arial"
.Size = 11
.Bold = True
.Italic = False
.Underline = wdUnderlineNone
.StrikeThrough = False
.DoubleStrikeThrough = False
.Outline = False
.Emboss = False
.Shadow = False
.Hidden = True
.SmallCaps = False
.AllCaps = False
.ColorIndex = wdRed
.Engrave = False
.Superscript = False
.Subscript = False
.Spacing = 0
.Scaling = 100
.Position = 0
.Kerning = 0
.Animation = wdAnimationNone
End With
Selection.TypeText Text:="Note: "
End Sub
I assign this macro to a toolbar button and then it is available with just a click.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (30) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Talking to Yourself.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
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