Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Limiting Document Page Count.

Limiting Document Page Count

by Allen Wyatt
(last updated January 5, 2019)

Dick creates a newsletter on a monthly basis. This newsletter must be no longer than eight pages, so he wonders if there is a way to "lock" the document so that it doesn't go any longer than eight pages.

The short answer is that there is no way to do this in Word. The reason is pretty fundamental—Word is not a page layout program; it is a word processor. Page layout programs, sometimes called desktop publishing programs, include software such as Publisher, InDesign, and Quark. They are built around the concept of adding pages to a layout and then putting content or objects onto those pages. Word, on the other hand, is built around processing words and flowing them onto however many pages are necessary based on the formatting applied to the document and the text.

When I'm limited to a certain number of pages in a document, one of the last steps that I do is to press Ctrl+End to jump to the end of the document, and then look at the status bar to see what page I am on. This isn't a firm guarantee that the document will be the same number of pages for someone else, of course. (The reasons are complex and varied, having been covered in other issues of WordTips.) I can only be sure of the page count when I print or when I create a PDF from the document.

If jumping to the end and looking at the number of pages is bothersome, you could approach this in a different manner. One workaround is to put the following nested field at the beginning of your document:

{IF {NUMPAGES} > 8 "DOCUMENT TOO LONG"}

As long as the document is eight pages or less, the field doesn't display anything. When the document is over eight pages and you update the fields, the wording "DOCUMENT TOO LONG" appears at the beginning of the document. This can be a flag to you that you need to make some adjustments.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9533) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Limiting Document Page Count.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Shrinking Workbook Size

As you work with a workbook over time, it is possible for the workbook to grow to a huge size. If you want to shrink the ...

Discover More

Simple Relative References in External Links

Linked data can be essential in pulling information from one workbook to another. One downside of links, however, is that ...

Discover More

Averaging the Last Numbers in a Column

Need to calculate a running average for the last twelve values in a constantly changing range of values? The formula ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Printing Color Separations with VBA

When printing in color (at a commercial printer) it is necessary to print different colors of your document in different ...

Discover More

Working with Multiple Printers

Word does not keep printer information associated with documents. You can define a macro for each printer you use and put ...

Discover More

Fitting to a Single Page

It can be frustrating when a single-page document actually prints of two pages, depending on the system that is doing the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.