Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Chopped Off Page Borders.

Chopped Off Page Borders

by Allen Wyatt
(last updated February 16, 2019)

Gwen is having problems printing her page borders. It seems that the left and right borders print fine, but the top and bottom portions don't print at all—they are chopped off on the printout.

There are a number of things you can check, any of which could be causing the problem. The first thing to check is whether you have the document formatted for A4 paper, but are actually printing on letter-sized paper. This can cause some weird behavior, unless you instruct Word to do some automatic document conversion for you—select Tools | Options | Print tab and make sure the Allow A4/Letter Resizing option is selected.

Another thing to check is to make sure that the page border is formatted to always display in front of anything else on your document. Follow these steps:

  1. Choose Borders and Shading from the Format menu. Word displays the Borders and Shading dialog box.
  2. Make sure the Page Border tab is displayed. (See Figure 1.)
  3. Figure 1. The Page Border tab of the Borders and Shading dialog box.

  4. Make sure the desired border is selected and specified for the document.
  5. Click the Options button. Word displays the Borders and Shading Options dialog box. (See Figure 2.)
  6. Figure 2. The Border and Shading Options dialog box.

  7. Make sure the Always Display in Front check box is selected.
  8. Close all the dialog boxes.

You should now be able to print like normal. If this doesn't work, it could be because your printer cannot physically handle printing as close to the edge of the paper as your borders require. For instance, a default installation of Word prints headers and footers at one-half inch from the top and bottom of the paper. If you didn't adjust this position, then the page border prints even closer to the paper's edge than this—approximately 5/16 of an inch. Some printers, however, can't print anything this close to the paper's edge. For instance, some models of the Hewlett-Packard DeskJet have this problem, as described in this Knowledge Base article:

http://support.microsoft.com/kb/291335

The solution is to adjust the position of your headers and footers, allowing the page border to move further from the paper edge.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (217) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Chopped Off Page Borders.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining the Length of a String

Macros are great for working with strings, and one of the most commonly used string functions is Len. This tip explains ...

Discover More

Allowing for Words that Contain Numbers

When Excel does a spell-check of the information in a worksheet, you may want it to ignore words that contain numbers. ...

Discover More

Measuring Efficiency of Formulas and Macros

As the limits on what you can store in Excel have increased, so has the need to consider how to make your workbooks and ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Printing Shortcut Key Assignments from a Macro

Need to know what shortcut keys are defined? You can use a single macro command line to print out the definitions.

Discover More

Making Sure a Document Always Has an Even Number of Pages

For some documents, you may want to make sure that a printout always has an even number of pages. Word has no intrinsic ...

Discover More

Setting Up Your Printer

Word allows you to take full advantage of the capabilities of your printer. Accessing those capabilities is done through ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.