Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Chopped Off Page Borders.

Chopped Off Page Borders

by Allen Wyatt
(last updated September 26, 2014)

8

Gwen is having problems printing her page borders. It seems that the left and right borders print fine, but the top and bottom portions don't print at all—they are chopped off on the printout.

There are a number of things you can check, any of which could be causing the problem. The first thing to check is whether you have the document formatted for A4 paper, but are actually printing on letter-sized paper. This can cause some weird behavior, unless you instruct Word to do some automatic document conversion for you—select Tools | Options | Print tab and make sure the Allow A4/Letter Resizing option is selected.

Another thing to check is to make sure that the page border is formatted to always display in front of anything else on your document. Follow these steps:

  1. Choose Borders and Shading from the Format menu. Word displays the Borders and Shading dialog box.
  2. Make sure the Page Border tab is displayed. (See Figure 1.)
  3. Figure 1. The Page Border tab of the Borders and Shading dialog box.

  4. Make sure the desired border is selected and specified for the document.
  5. Click the Options button. Word displays the Borders and Shading Options dialog box. (See Figure 2.)
  6. Figure 2. The Border and Shading Options dialog box.

  7. Make sure the Always Display in Front check box is selected.
  8. Close all the dialog boxes.

You should now be able to print like normal. If this doesn't work, it could be because your printer cannot physically handle printing as close to the edge of the paper as your borders require. For instance, a default installation of Word prints headers and footers at one-half inch from the top and bottom of the paper. If you didn't adjust this position, then the page border prints even closer to the paper's edge than this—approximately 5/16 of an inch. Some printers, however, can't print anything this close to the paper's edge. For instance, some models of the Hewlett-Packard DeskJet have this problem, as described in this Knowledge Base article:

http://support.microsoft.com/kb/291335

The solution is to adjust the position of your headers and footers, allowing the page border to move further from the paper edge.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (217) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Chopped Off Page Borders.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting a Document Naming Convention

Want your document file names to follow a specific naming convention? Word doesn't provide a direct way to set up your own ...

Discover More

Pushing Dates Into Last Month

Excel is great when it comes to working with dates and times. You can even do math on dates. One such easy manipulation is to ...

Discover More

Closing Documents after a Hyperlink

When you click a hyperlink that takes you to another document, Word dutifully opens the new document in its own window. What ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Misbehaving Leader Dots

Leader dots can be a great formatting "flourish" to use in your documents. If the leader dots don't print out correctly, ...

Discover More

Peculiar Font Differences

Have you noticed page layout differences when you open a document on different systems? There are a number of reasons why ...

Discover More

Printing Shortcut Key Assignments from a Macro

Need to know what shortcut keys are defined? You can use a single macro command line to print out the definitions.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 7?

2016-11-20 12:38:55

Debra

My documents are no longer printing with borders. I write executive portfolios, and the documents I wrote and printed in August were just fine. If I open those up, they no longer print the borders. And new documents don't print borders. I'm certain Microsoft has done something because it is affecting older as well as newer documents. My printer hasn't changed. My settings haven't changed. What I used to be able to do, I am no longer able to. So terrible of a company to not fix this!


2016-10-31 10:07:09

Carter

If u choosing letter as your format instead of A4 the border works


2016-02-28 12:17:39

Sanjay

Thank you Allen, it worked, appreciate your help sharing this tip


2015-03-18 04:06:10

Agbenyo Esenam Mavis

i didn't work for me

one side of the border is bigger than the other


2015-01-03 09:50:37

bob

It didn't work for me.


2014-12-29 14:20:49

Les

The page border solution doesn't apply for situations where only PART of a border around page text (i.e., only for certain lines) don't print on both the left and right side, yet the border around the overall text is MOSTLY present -- except for those few lines where it is not. This may be due to using some font embellishments (e.g., shadowing) on those particular lines, or the font size in part of the line is selected to be very large compared to the rest of the text. I don't know what the solution is.


2014-04-23 10:27:11

Barjesh Syal

Good One... Really Helpful...


2011-11-29 05:43:31

blissy

very usefel!
thank you!


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share