Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing Dialog Box Pull-Down List Item Order.

Changing Dialog Box Pull-Down List Item Order

by Allen Wyatt
(last updated March 5, 2016)

Sue uses a lot of cross-references (tables, figures, headings, numbered items, etc.) in her documents. In the Cross Reference dialog box (Insert | References) the top item in the Insert Reference To pull-down list is, invariably, not the one she uses. This requires her to go through an extra step to select what she wants before adding the cross-reference. For example, when she wants to add a cross-reference to a table or figure, the top item in the list (which is the default) is Entire Caption. However, her usual selection is Only Label and Number. Sue wonders if there is a way to change the order of the items in the Insert Reference To pull-down list within the Cross Reference dialog box.

It is possible to customize many options in Word, such as menus and toolbars. However, the pull-down lists and information within the dialog boxes are hard-coded into the program. This means that they cannot be changed through any routine configuration changes in Word. The only way around this is to bypass the dialog box completely by recording a macro that accomplishes what you want done. Then, when you later need to add your cross-reference you can use the macro to do the "heavy lifting" for you.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8019) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing Dialog Box Pull-Down List Item Order.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting Multiple Drawing Objects

If you need to add more than one particular drawing object to your document, you can do it most easily by "tearing off" ...

Discover More

Changing the Return Address Location

When Word creates envelopes for you, there may be times that you don't like where it places the return address. ...

Discover More

Protecting Conditional Formatting

When you apply conditional formatting to the cells in your worksheet, those rules can seem a bit fragile at times. For ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Stubborn Thumbnails

One of the tools that Word provides is to display thumbnails of your document pages at the left side of the program ...

Discover More

Removing Errant Buttons

Got some toolbar buttons that are rather stubborn? Getting rid of buttons that are installed by an external program can ...

Discover More

Excellent XML Resource Available

Where to get more information on XML.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.