Locking the Position of Tools

Written by Allen Wyatt (last updated September 14, 2024)
This tip applies to Word 97, 2000, 2002, and 2003


As part of Microsoft's quest to make Word read your mind, the program keeps tabs on which toolbar tools you use most often. These tools are the ones that Word displays on the Formatting and Standard toolbars, and the lesser-used tools are relegated to a "second string" status, and therefore not visible on the screen.

If you want to use one of the second-string tools, click the down arrow at the right side of the toolbar and select the tool you want to use. The tool's command is executed, and the tool itself takes a proud position on the toolbar. A different tool—previously visible on the toolbar—is shuffled off to second-string status to make room for the newly promoted tool.

All this shuffling of tools can be bothersome, not to mention the frustration when Word doesn't correctly read your mind. If you are tired of your tools jumping around, you can instruct Word to display them all, in the following manner:

  1. Right-click on one of the toolbars. You should see a Context menu.
  2. From the Context menu, choose Customize. Word displays the Customize dialog box.
  3. Make sure the Options tab is displayed. (See Figure 1.)
  4. Figure 1. The Options tab of the Customize dialog box.

  5. Click the Reset Menu and Toolbar Usage Data button.
  6. Select the Show Standard and Formatting Toolbars on Two Rows check box.
  7. Click OK.

You should notice a change at the top of your Word window. The toolbars that used to take a single row now appear across two rows. All your toolbar buttons should now be visible. The only time they won't be is if the toolbar simply cannot fit entirely across the screen. This may occur if you are running Windows at a low resolution (like 640 x 480) or if you aren't using Word in a maximized window. Since there is no way to show all the toolbar buttons in these situations, you can only increase your resolution or maximize your Word window to solve it.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7787) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Sorting Data Containing Merged Cells

When formatting the layout of your worksheet, Excel allows you to easily merge adjacent cells together. This can cause ...

Discover More

Changing Label Printing Order

If you want to change the order in which labels are printed when doing a mail merge, Word doesn't provide many options. ...

Discover More

Numbering on New Paragraph Doesn't Work as Expected

The Numbering feature in Word can be a bit tricky to navigate. Sometimes it works as it should, and other times it seems ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (menu)

Creating a Quick Letter

Word provides a handy wizard that is helpful in creating basic letters quickly and easily. This tip discusses the Letter ...

Discover More

Hiding Smart Tags

If you don't want to see Smart Tags displayed in your document, you can instruct Word to hide them. Here's how to make ...

Discover More

Printing a Discussion

There are times you may have to work offline. Here is how to print out your discussion.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.