Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Unable to Edit Document with Embedded Fonts.

Unable to Edit Document with Embedded Fonts

Written by Allen Wyatt (last updated September 19, 2020)
This tip applies to Word 97, 2000, 2002, and 2003


Joann tried sharing a document that contained embedded fonts with a co-worker, and the co-worker was unable to edit the document. Joann wonders if this a common occurrence.

In short, it can be a common occurrence. Fonts that can be embedded in a Word document can have different attributes associated with them by the font designer. Those attributes can have an affect upon what can be done with the fonts. This is discussed in detail in this WordTip:

http://word.tips.net/Pages/T000072_ReadOnly_Embedded_Fonts.html

Thus, to make sure that someone else can edit your document, you may want to skip using embedded fonts and make sure that the other person actually has the font installed on their system. If you are unsure as to what the font's creator has specified can be done with the font, you can use this free utility:

http://www.microsoft.com/typography/TrueTypeProperty21.mspx

If you find that there are no restrictions on the font, or the other person has the exact same font installed on their system, then there could be some other problem causing the issue. The two most likely causes you'll want to check are whether the document has some sort of protection on it and whether there is some macro required to be automatically run when the document opens. (The document would be on your system, but not necessarily on the other person's. If the macro isn't there, then the document may not "function" properly.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6790) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Unable to Edit Document with Embedded Fonts.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Making Macros Readily Available

Want to get at your macros quickly? One way is to create a Macros menu to make your most common macros immediately available.

Discover More

Renaming a Macro

Want to give your macros a different name than they currently use? There are a couple of ways you can do the renaming, as ...

Discover More

Determining the Day of the Year

Need to find out the day of the year for a particular date? It's easy to do if you are using a macro. All you need to do ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Inserting Today's Date

When writing letters, reports, or other date-dependent documents, you need to regularly insert the current date in the ...

Discover More

Getting the Proper Type of Ellipses

Type three periods in a row, and the AutoCorrect feature in Word kicks in to exchange that sequence for a special ...

Discover More

Specific Capitalization

How to get around Word's AutoCorrect feature for having uncapitalized words at the start of a sentence.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.