Table Won't Flow to Second Page

by Allen Wyatt
(last updated January 11, 2014)

67

Pam is having a problem with a table. In the table, when she reaches the bottom of a page, instead of automatically going onto the next one, the text disappears off the sheet. It is still there; if she deletes rows further up then the text becomes visible. Pam wonders how she can fix the behavior.

There are several possible causes for the problem, Pam, and you'll have to try a few things to see what works. Before trying anything, however, make sure that your table is exhibiting the problem, meaning that it has text that flows beyond the bottom margin of the page. That way, if one of the fixes works, you'll see the table flow as it should to the next page.

First of all, check the formatting of the paragraphs used within the table. If the paragraphs have the "Keep with Next" setting selected, then it can cause problem with the flowing of the paragraphs within the table. Each paragraph tries to stay on the same page as the following paragraph, and since they can't all fit on the same page, Word can get a bit confused. Select all the paragraphs in the table, display the Line and Page Breaks tab of the Paragraph dialog box and clear the Keep with Next check box.

Next thing to check is the formatting of the table rows. You can set them up so that rows don't break across pages, meaning that a row won't split between two pages. If the table has a single row, and that row extends longer than a page, then Word once again gets a bit confused. Right-click the table, choose Properties, display the Row tab, and select the Allow Row to Break Across Pages check box.

There is another table property worth checking. If text wrapping for the table is turned on, then it can cause problems with the table extending beyond the bottom of the page. Right-click the table, choose Properties, display the Table tab, and click None in the Text Wrapping area.

Another thing to check is the compatibility settings used within Word. If the document is based on an old template, or the document was originally created in a very old version of Word, then it is possible that the compatibility settings are causing some weird text flowing problems. You check the compatibility settings by clicking Tools | Options | Compatibility tab.

If all else fails, try selecting the table, converting it to text, and then converting it back into a table. This should "reset" many of the table settings and your table may start behaving as expected.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5686) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 6 - 3?

2017-08-03 08:58:06

lizzie jones

This was so hopeful - thank you!! Text wrapping was my issue!


2017-03-06 04:55:28

Brent

Brilliant fix - 5 stars thanks


2017-01-18 07:14:53

Shan

Many Thanks!!!


2016-11-29 00:03:51

Kate

Thanks so much - really helpful and well explained article. Solved my issue!


2016-11-11 09:02:34

Suzette

Thanks! This article helped solve my problem. Much appreciated.


2016-11-01 08:28:56

david

Fix as follows:
1) Select Table.
2) Select Properties.
3) Select Text Wrapping - select "Around."

May have to uncheck rows (break across page and repeat as header row.

Thanks Munish Sharma

Per my earlier post:

"We have a title (DEFINITIONS) (for table of contents purposes) then a table of definitions; I cannot remove the blank page between title and table (hence have title on top of a blank page and then table on next page). In addition, the first row will not repeat on each page.

I have tried all the usual check boxes and page break fixes, but nothing works, any thoughts"


2016-10-31 14:41:36

david

We have a title (DEFINITIONS) (for table of contents purposes) then a table of definitions; I cannot remove the blank page between title and table (hence have title on top of a blank page and then table on next page). In addition, the first row will not repeat on each page.

I have tried all the usual check boxes and page break fixes, but nothing works, any thoughts?


2016-10-19 03:45:37

FJ

You saved my rear!

". Right-click the table, choose Properties, display the Row tab, and select the Allow Row to Break Across Pages check box."

This fixed my issue.

Thank you so much!


2016-10-01 14:14:11

Joshua

"Right-click the table, choose Properties, display the Table tab, and click None in the Text Wrapping area."

This solved my issue! Thank you!


2016-09-29 11:43:33

David

Thanks! The first item fixed my problem!


2016-08-18 18:04:53

Craig Lewis

Thank you for the hints. In my document (MS Word 2010), the table did not have a header but under table properties, "Repeat as header row at the top of each page" was checked. This prevented the table from extending to the next page. I unchecked this option and the table extended correctly onto the next page. Thank you for informing me about the Table Properties.


2016-07-27 07:26:48

Laurent

For me works the second solution (so I have the second problem...). Thank you very much!


2016-07-22 05:00:36

Selina

I had this problem recently and all my usual tricks didn't work and it was the daftest thing:

Jpegs – check any jpegs either in the table itself or even in the header/footer. If one is poking up above the margin line it can prevent the table row from sitting where it is supposed to be!


2016-05-25 13:53:27

Heather

Thank you so much to Cindy - I tried all of the tips mentioned in the article, but it was yours that did the trick! The row height was specified for some of the rows and once I unticked that box, bam - my table worked perfectly the way I wanted it to. Thanks so much!


2016-05-06 17:43:17

Niamh

Thanks! It took until the third solution but it solved my issue.


2016-05-05 13:03:18

Alexandra

Thank you!!!! You saved me!


2016-05-03 04:12:46

Helen

Million thanks Allen! The compatibility settings were problematic in my case.


2016-04-10 20:12:27

Emmylou Cooke

Thanks! The paragraph 'keep with next' tip solved it for me.


2016-04-10 06:58:43

Nick

Woohoo! Was driving me crazy- so frustrating. Text wrapping for the table was turned on. Fixed you beauty! THANK YOU


2016-02-25 00:49:02

Max

Pics would be nice. Very hard to read inside from the text the key points.

Thank you any way.


2016-02-12 05:57:52

SB

Brilliant!! Very clear and worked!! Thank you x


2016-02-11 18:03:12

Greatful

Thanks! The "formatting of the table rows" explanation solved the problem.


2016-02-02 08:45:34

karthic

Thank you. It resolved my issue.


2016-01-05 15:00:29

Cindy

Go to Table Properties - Row -
If Specify height and Row height is EXACTLY is checked, Uncheck it.


2015-12-28 11:32:14

Unknown

The compatibility settings worked. I clicked in "File" and there was an option to "Convert". Clicked on the option and it worked.


2015-12-10 15:36:09

Mart

None of that helped me but thanks anyway for all tips! :)

My solution was - Table Properties - Row - and there was checked Specify height and Row height was EXACTLY, I unchecked the Row height and problem was gone! :)


2015-12-10 15:34:43

Leah Schreyer

Another option, which was my problem, is check to see if the row heights are set:

Right click table - Table Properties - Row Tab - uncheck "Specify Height"


2015-10-29 16:26:22

Jenna

The third possibility worked -- thank you so much!


2015-10-28 17:13:13

Liz

This just fixed my problem! So helpful! Thanks!


2015-10-20 10:57:33

Peter H

Thanks, this post, keeps helping people, it helped me.


2015-10-15 10:34:47

Sunny Le

Thank you a lot! Wrapping table was on and it took me almost whole day to fix it.


2015-09-25 05:10:55

Henry

"John 21 Oct 2014, 23:00
I tried all of the solutions above and it didn't fix my problem. So I have a new solution for you. In Word 2007, select the Layout tab. On the right of the toolbar, check if Repeat Header Rows is enabled. If it is, disable it."

This - thanks John!


2015-09-15 13:58:56

Louise Simpson

After stressing out for ages over the formatting of a table in a job application, working my way through these tips solved the problem! THANK YOU!!


2015-07-31 08:26:02

Jay

Thank you - extremely clear instructions and solved the problem!


2015-07-15 07:25:49

Kate

problem solved, hallelujah! thank you thank you thank you!)


2015-07-08 18:28:10

Jim

These tips saved my bacon!


2015-07-03 02:58:56

Prabhu

this has solved my problem


2015-06-26 13:48:06

Carmi

Allow Row to Break Across Pages - Thank you!


2015-06-24 14:17:01

Barry

I have also found that placing references in a table (at least footnotes) when the table exceeds a single page, cause the remainder of the document to be clipped in the windows display. the content is there, you just can't get to it anymore.


2015-06-11 04:43:30

Prakash

This is fab!! Solved my problem. In my case the row was configure incorrectly. I checked the "Allow row to break cross pages". Worked beautifully.

Thanks so much!


2015-05-08 04:57:43

Chris

Thank you Allen! You solved my problem.
Chris


2015-04-15 09:21:23

Tim

The row I was working with was set to a minimum height. Once I unchecked this option the table functioned normally.


2015-04-10 11:45:31

TX

it works and thanks so much.


2015-03-26 00:59:51

S M Rao

Thanks
Disabling "Repeat Header Rows" fixed my problem. But how to get the headers to repeat across the pages?

Thanks


2015-03-25 09:49:54

Simon

I'm using Word2010, and have a 3-column table in a landscape page orientation section of a document where many of the cells in the 3rd column contain text that's greater than 1 page long. All these table rows break to a new page despite having the 'Allow row to break across pages' turned on for the entire table. If I turn this off, it seems to have the opposite effect and some rows display then get corrupted.

Basically nothing works to make the next row continue on the same page - NOTHING!

This seems to be a serious BUG in word, something that should have been picked up before release, or at lease since and FIXED!


2015-02-07 17:34:48

Kwema Ledbetter

Hi, thanks so much. I had some hidden "Keep with Next" settings that was totally screwing up my tables. I have a tight deadline and this was really going to sabotage a very important project. Thanks so much for unselfishly sharing your knowledge.

Kwema


2015-01-31 05:40:45

Zain

Great it worked.


2015-01-11 06:35:21

Anna

This is SO helpful - for me it was text wrapping. Would NEVER have spotted that.


2014-12-18 13:59:39

JIA

OMG YAAASS


2014-12-05 02:05:09

Jen

Thank you very much! I followed your instructions and was able to solve the problem with the table not breaking across pages. The problem for me was the text wrapping option.

It worked! Thanks!


2014-11-17 19:09:10

Paul

Excellent advice. The "Allow row to break across pages" worked for me.


2014-11-12 04:27:36

Dima

Hi all.
Allow Row to Break Across Pages check box has helped. Thank you very much


2014-11-06 01:45:11

Beckett

Thank you so much for helping me with this!!! The "text wrapping" fixed it!


2014-10-21 23:00:17

John

I tried all of the solutions above and it didn't fix my problem. So I have a new solution for you. In Word 2007, select the Layout tab. On the right of the toolbar, check if Repeat Header Rows is enabled. If it is, disable it.


2014-09-29 12:40:45

Eugene Wu

Thanks for the tip - this article was well written and solved my problem.


2014-08-12 20:08:41

Lisa Silversten

thank you! I had been going mad. This was the solution I needed: "If all else fails, try selecting the table, converting it to text, and then converting it back into a table. This should "reset" many of the table settings and your table may start behaving as expected."


2014-07-29 15:55:13

dthede

Great tip! The text wrapping in tables interacts (in a bad way) with header and footers. Setting text wrap to "None" fixed the problem where the header on the following page is pushed way down into the middle of it. In tables extending several pages, the header and footer can actually display as tightly adjacent to each other. This has been formatting hell for me for hours.


2014-07-23 19:07:41

Peter

None of these tips worked for me. I ended up having to deselect "Repeat Header Rows" and it all came good instantly - so another thing to check that gives the same problem


2014-07-22 13:18:23

NARESH

I am unable to print in Microsoft word worksheet table and row and text only few lines are printing


2014-06-25 23:49:54

FH

Yes. Text wraping to None resolves my issue. Thanks so much!


2014-06-20 21:03:10

clinical SAS programmer

The text wrap solved a problem I was having with a table of contents generated by SAS using rtf codes.

Thanks so much - just wish your page had come up sooner!

For bonus points, what are the WordBasic codes for:
-repagination/ToC update
-Fixing text wrap issue

Then I can automate this whole damn thing!!!


2014-06-13 15:47:00

Steve

I checked "Allow Row to Break" option in the table properties, and that solved it for me.

thanks!


2014-05-29 18:58:49

Rosie Cheeks

Love you! I had to check the box "Allow row to break across pages" under Table Properties. High five :)


2014-04-30 10:35:20

Andrew

My issue appears to be a visual display issue. For example, when I print-preview everything looks fine (even though while editing it looks wrong). In the end, I just slightly decreased my page's bottom margin, and that seems to have resolved it overall.


2014-04-03 11:35:22

TK

Text Wrapping was my issue - thanks for this tip.


2014-03-19 13:59:19

Shaili

I am making a flow chart on word. I could easily draft the 1st page of the same but somehow i am unable to go to the second page. The text boxes that i create as a part of the flow chart are disappearing as the 1st page is ending.


2014-02-11 19:04:07

Jeff

I've got a one-row table that is set to allow rows to break across pages. I've set the row height to be at least 3". I've discovered that if there's less than 3" at the bottom of the page for the table, it won't break but will instead start on the new page. If I set it to at least 1", it works fine. Based on the design of the doc, I really need the row to be a minimum of 3", but don't want to have blank space on the page if the user expands a row in a table before it.

I'm using Word 2007 and need a one row table as there are protected sections before and after it. The section breaks are continuous so I know that's not the issue.

I'm guessing there's no way around this, but thought I'd check.

Thanks!


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