Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Counting a Particular Word.

Counting a Particular Word

by Allen Wyatt
(last updated February 25, 2015)

1

There are times that I need to know how often I've used a particular word in a document, or even in a part of a document. The Word Count tool doesn't allow you to limit a count to a specific word, but there is a neat little workaround you can do.

  1. If you want to count only in a particular area of your document, select the text you want included in the count. (You can select multiple, non-contiguous areas of text by holding down the Ctrl key as you make your selections with the mouse.)
  2. Press Ctrl+H, or choose Replace from the Edit menu. Word displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  3. Figure 1. The Replace tab of the Find and Replace dialog box.

  4. In the Find What box, enter the word you want to count.
  5. In the Replace With box, enter the same word.
  6. Click Replace All.

Word replaces all occurrences of the word with itself, so there really are no changes done to your document. However, a dialog box appears that indicates how many changes were performed; this is your word count.

If you are skittish about doing find and replace operations, make sure you save your document before using this workaround.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3870) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Counting a Particular Word.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Graphics to a Header or Footer

Excel makes it easy to add graphics to a header or footer, as long as you are using at least Excel 2002. Here's the steps to ...

Discover More

Adjusting Row Height when Wrapping Text

If you have some cells merged in a worksheet, and you wrap text within that merged cell, Excel won't automatically resize the ...

Discover More

Indexing Based on a Range of Letters

Word provides many options for creating indexes. One option allows you to specify that the index contain only entries that ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Replacing with a Subscript

The Find and Replace capabilities of Word are quite powerful. One type of replacing may not seem possible at ...

Discover More

Finding Text Not Using a Particular Font

Word makes it easy to find text that uses a particular font or font characteristics. What it doesn't do is make it easy to ...

Discover More

Using Find and Replace to Change Text Case

Can you really use Find and Replace to change the case of text in your document? Not really, but that shouldn't stop you from ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 1?

2015-09-30 08:03:02

jer merrill

The "find/replace" works great. However I choose to use the following: "Ctrl + F" which will show, on screen, exact location it appears in text stream. [after entering "ctrl f" U can add any single character or word to look for] You will also see how many times U have used this word. If U have to many "same words" in same paragraph it might be time to rephrase the text in that paragraph with other words.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.