Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Sequentially Numbering Footnotes.
Written by Allen Wyatt (last updated June 18, 2021)
This tip applies to Word 97, 2000, 2002, and 2003
The footnote feature in Word is quite flexible, allowing you to set up your footnotes in the format that is best for your needs. Normally, footnotes are numbered sequentially, either within the document or within a section of the document. As you add or remove footnotes, Word automatically renumbers the remaining footnotes so they are sequential.
If you notice that the numbering on your footnotes is getting out of whack (no longer sequential) there could be a couple of different reasons. This problem can crop up if you have Track Changes turned on and you do quite a bit of copying and pasting in the document. In those instances, Word may not renumber the footnotes until you resolve all the outstanding changes by accepting them or rejecting them.
Another possibility is that you have somehow changed the properties of some of the footnotes so that their numbering is no longer continuous. Finding and correcting the properties of some wayward footnotes can be bothersome, but is made much easier through the use of a macro. The following macro will step through each footnote in a document and make sure that it is set for continuous numbering.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here:
Sub MakeFootNotesAuto()
Dim f As Footnote
For Each f In ActiveDocument.Footnotes
f.Range.FootnoteOptions.NumberingRule _
= wdRestartContinuous
Next f
End Sub
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3431) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Sequentially Numbering Footnotes.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Footnotes appear at the bottom (or foot) of each page. It is an easy task to insert a footnote at any point you desire, ...
Discover MoreWhen you spend a lot of time creating footnotes, how can you convert all of them to endnotes without entering them all ...
Discover MoreNeed to move the contents of a footnote up into the main body of your document? You can use normal editing techniques to ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments