Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Searching for Paragraph Formatting.

Searching for Paragraph Formatting

by Allen Wyatt
(last updated July 30, 2016)

Word has a very powerful search capability that allows you to find not just text but the formatting of text as well. To search for paragraph formatting, follow these steps:

  1. Press Ctrl+F to display the Find tab of the Find and Replace dialog box.
  2. Make sure the Find What box is empty.
  3. Click on the More button if it is available. (See Figure 1.)
  4. Figure 1. The expanded Find tab of the Find and Replace dialog box.

  5. Click on the No Formatting button, if it is enabled.
  6. Click on the Format button and select Paragraph. The Find Paragraph dialog box appears.
  7. Select the paragraph attributes for which you want to search. When selecting attributes that use check boxes, a check in a check box means the matching paragraph must have the attribute. If the check box is empty, then the paragraph won't have that attribute. A shaded box means the attribute doesn't matter.
  8. Click on OK.
  9. Click on Find Next.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1821) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Searching for Paragraph Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Shading when a Column Value Changes

If you have a data table in a worksheet, and you want to shade various rows based on whatever is in the first column, ...

Discover More

Formatting an ASCII Table with Spaces

When you get a text file from a program other than Word, tabular information may be formatted with nothing but spaces in ...

Discover More

Passing Parameters to Functions

Functions can be used to perform repetitive tasks and return values to your main program. You can also pass values to a ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Adding Automatic Lines

Want an easy way to add lines in your document? You can do it by making sure Word is using one of its AutoFormat features.

Discover More

Vertical Alignment of Sections

Using one of the page setup options in Word, you can specify that the paragraphs within the section be vertically aligned ...

Discover More

Hanging Indent Shortcut

You can use the menu commands to adjust the indent applied to a paragraph. If you want to format a hanging indent, Word ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.