Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Searching for Paragraph Formatting.

Searching for Paragraph Formatting

by Allen Wyatt
(last updated July 30, 2016)

Word has a very powerful search capability that allows you to find not just text but the formatting of text as well. To search for paragraph formatting, follow these steps:

  1. Press Ctrl+F to display the Find tab of the Find and Replace dialog box.
  2. Make sure the Find What box is empty.
  3. Click on the More button if it is available. (See Figure 1.)
  4. Figure 1. The expanded Find tab of the Find and Replace dialog box.

  5. Click on the No Formatting button, if it is enabled.
  6. Click on the Format button and select Paragraph. The Find Paragraph dialog box appears.
  7. Select the paragraph attributes for which you want to search. When selecting attributes that use check boxes, a check in a check box means the matching paragraph must have the attribute. If the check box is empty, then the paragraph won't have that attribute. A shaded box means the attribute doesn't matter.
  8. Click on OK.
  9. Click on Find Next.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1821) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Searching for Paragraph Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Tracing Dependent Cells

Cells that use the information in a particular cell are called dependent cells. Excel provides auditing tools that allow you ...

Discover More

Placing WordArt Over Graphics

WordArt is a program that allows you to insert fancily formatted text, as a graphic, in your document. If you want your ...

Discover More

Displaying Quick Document Statistics

Need to see how many pages, words, paragraphs, or lines are in your document? Word makes it easy to retrieve such ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Resetting Paragraph Formatting

Tired of the formatting used in a paragraph? One way to "start over" is to make sure that the formatting is reset to its ...

Discover More

Making All Lines in a Paragraph the Same Height

If the line spacing in a paragraph appears uneven it may result of the combination of a larger character or object pasted ...

Discover More

Keeping Paragraphs on the Same Page

Don't want your paragraphs to flow from one page to another? Word provides a formatting setting that forces individual ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.