Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Combining Documents.

Combining Documents

by Allen Wyatt
(last updated April 28, 2018)

Stuart wrote about a need he had of consolidating many different text files into a single Word document. Using the Insert | File option proved to be tedious, particularly when there were 20 or 30 different text files to be combined.

Fortunately for Stuart, his file names were predictable: C1000.TXT, C1001.TXT, etc. This makes putting together a macro to do the consolidation rather easy. The following example will look for files C1000.TXT through C1030.TXT, all in the C:\ directory, and combine them into the current document:

Sub CombineFiles()
    Dim J As Integer
    Dim sFile As String
    For J = 1000 To 1030
        sFile = "c:\c" & Trim(Str(J)) & ".txt"
        If (Dir(sFile) > "") Then
            Selection.InsertFile FileName:=sFile, ConfirmConversions:=False
            Selection.TypeParagraph
        End If
    Next
End Sub

If you want to change the range of files being inserted, just change the values at the beginning of the For ... Next loop. If the files are in a different directory, you can change the path used in the next code line, where sFile is set. If a file within the range is missing, it is automatically skipped.

There is an even easier way of combining files, however, that doesn't even involve the use of Word. You can use the following command at the DOS command line:

copy C1???.txt single.txt

This would combine up to 1000 files, C1000.TXT through C1999.TXT, into a single text file called SINGLE.TXT. The original files remain untouched. If you wanted to combine a smaller number of files, you could use this format:

copy C1020.txt+C1021.txt+C1022.txt+C1023.txt single.txt

This usage results in the four files, C1020.TXT through C1023.TXT, being combined into SINGLE.TXT. You can add as many files together in this manner as you desire.

There is one caveat to this technique, however. The copy command results in no extra characters being added to a file at all. In other words, the contents of C1021.TXT are placed immediately after C1020.TXT. For example if C1020.TXT contains "text 1020" and C1021.TXT contains "text 1021" then SINGLE.TXT will contain "text 1020text 1021". The only way around this to either edit each source file to make sure it ends with a carriage return, or to use the macro previously presented.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1607) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Combining Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing an Existing Style

Excel allows you to create styles that define how your data looks. At some point you may want to change a style you ...

Discover More

Improving Text Sharpness with ClearType

Ever notice that even with a fancy new monitor, text can still look a bit muddy on the screen. You can use ClearType ...

Discover More

Deletions Don't Work as Expected

We all get into habits, including in how we use Word. If you are used to deleting text in a particular way, and all of a ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Displaying Path Names in the Menu Bar

Want the full path name for a document visible on the screen? Easily add it to a menu bar.

Discover More

Opening a Document as Read-Only

Afraid of messing up an existing document by some changes you are considering? Consider opening the document as ...

Discover More

Saving Documents as Read-Only by Default

When you save your documents, you can specify that they be saved in a "read-only" format so that they cannot be changed ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.