Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Linking Word Documents.

Linking Word Documents

by Allen Wyatt
(last updated November 13, 2021)

Besides being able to link information from other Windows applications into your document, you can link other Word documents to your current document. This comes in real handy if you are working with a document that needs to pull information from other documents. For instance, you might have a contract that has standard clauses in it. These clauses may be stored in other documents and then be pulled into the contract as necessary. If you are using Word 97, this is done in the following manner:

  1. Position the insertion point where you want the document inserted and linked.
  2. Choose File from the Insert menu. Word displays the Insert File dialog box.
  3. Specify a filename for the document you want inserted and linked.
  4. Make sure the Link to File check box is selected.
  5. Click on the OK button.

If you are using Word 2000, 2002, or 2003, the process is just a bit different:

  1. Position the insertion point where you want the document inserted and linked.
  2. Choose File from the Insert menu. Word displays the Insert File dialog box.
  3. Specify a filename for the document you want inserted and linked.
  4. Click your mouse on the pull-down arrow at the right side of the Insert button. Word displays a menu of the different ways you can insert the document.
  5. Choose Insert As Link from the menu.

This process results in Word displaying the other file, but the INCLUDETEXT field is used instead of the actual text from the file. The advantage to adding links in this way instead of inserting the other file completely is that the original documents (the ones you are linked to) can be independently updated, and those changes are reflected in the document with the links. (Provided, of course, that you update the links in the document by selecting the link and pressing F9.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1316) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Linking Word Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Massive Printouts

Have you ever wanted to do a simple printout, only to find that Excel spit out dozens of pages, and most of them were ...

Discover More

Saving Changes when Closing

If your macro closes workbooks, you'll want to make sure that it will save any changes you made to the workbook. Here's ...

Discover More

Creating Custom Underlines

Word provides a wide assortment of underlines that you can apply to your text. If the assortment isn't wide enough for ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Files Open in Word 2003, but not Word 2000

If you have some documents that open in Word 2003, but not in Word 2000, it may mean that you are running into some ...

Discover More

Saving in MS-DOS Text Mode

Over the years Microsoft has made changes in Word. One change is to the import and export filters provided with the ...

Discover More

Keeping the Flash Drive Occupied

Working on a document stored on a flash drive can have some unintended consequences. Here's some help in understanding ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.