Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Linking Word Documents.

Linking Word Documents

by Allen Wyatt
(last updated December 30, 2014)

16

Besides being able to link information from other Windows applications into your document, you can link other Word documents to your current document. This comes in real handy if you are working with a document that needs to pull information from other documents. For instance, you might have a contract that has standard clauses in it. These clauses may be stored in other documents and then be pulled into the contract as necessary. If you are using Word 97, this is done in the following manner:

  1. Position the insertion point where you want the document inserted and linked.
  2. Choose File from the Insert menu. Word displays the Insert File dialog box.
  3. Specify a filename for the document you want inserted and linked.
  4. Make sure the Link to File check box is selected.
  5. Click on the OK button.

If you are using Word 2000, 2002, or 2003, the process is just a bit different:

  1. Position the insertion point where you want the document inserted and linked.
  2. Choose File from the Insert menu. Word displays the Insert File dialog box.
  3. Specify a filename for the document you want inserted and linked.
  4. Click your mouse on the pull-down arrow at the right side of the Insert button. Word displays a menu of the different ways you can insert the document.
  5. Choose Insert As Link from the menu.

This process results in Word displaying the other file, but the INCLUDETEXT field is used instead of the actual text from the file. The advantage to adding links in this way instead of inserting the other file completely is that the original documents (the ones you are linked to) can be independently updated, and those changes are reflected in the document with the links. (Provided, of course, that you update the links in the document by selecting the link and pressing F9.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1316) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Linking Word Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Forcing Dates Forward

Want to push a date to some pre-defined day of the month? Here's some ways to force the issue.

Discover More

Conditionally Displaying a Message Box

You can, from within your macros, easily display a message box containing a message of your choice. If you want to display ...

Discover More

Listing Combinations

You can easily use the COMBIN worksheet function to determine the number of combinations that can be made from a given number ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Reviewing Document Versions

If you save different versions of your document using the versioning feature of Word, you'll want to know how you can go back ...

Discover More

MS-DOS with Line Breaks Format in Word 2002 and Word 2003

Finding the built in functionality in Word 2002 & 2003 for saving your document as a MS-DOS format.

Discover More

Files Open in Word 2003, but not Word 2000

If you have some documents that open in Word 2003, but not in Word 2000, it may mean that you are running into some strange ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

2017-04-27 08:11:57

John Abraham

guys i need some help......i just wanted to know how to merge 2 or more word documents so that if i change the fonts in one word document it changes in the others too............can you help me............you can reach me at johnwesley.solomon@gmail.com


2016-07-10 20:49:26

Ted Duke

And if you are using Word 2016 Microsoft changes it again. To insert TEXT from a file (a document)
1.Select Insert Tab (at top of window)
2. in the Text group, click on Object
3. In the drop down list select Text from File
4. In File Explorer select an appropriate file that contains text.

Do Microsoft software engineers stay up late at night thinking of new changes to confuse users who upgrade Word?


2015-09-24 08:42:31

Cam Peneff

sorry that did not answer my question. I need to know if I can insert only specific pages from the linked doc. not the whole doc

original post...
office365 word 2013. I have several large docs A, B, C and a small doc D. I want to insert ONLY CERTAIN PAGES of Docs A,B,C into D so that when I update A,B or C, the changes are reflected in D. I have used hyperlink and that only shows the link, (the URL). I want the actual text to appear. Pasting a link to a complete DOC is no problem. I need to know how do to select certain pages from within A to C to show up as text (not hyperlink) in D?


2015-09-23 11:01:35

D Wilson

Every time I create a word document, the computer creates a text document with the same name....how can I stop this from happening?


2015-08-05 04:51:32

Vijay

Second question.
Needed Help, Thanks in advance.

I have one master document in word.

It is to be linked to another document which is a .txt file.

Can we link .txt file to master file of word, just like any other word file ?


2015-08-05 04:46:00

Vijay

Needed Help, Thanks in advance.

I have one master document.

It is to be linked to another document with 20 sentences:

However,

All the contents of the second document are not needed to be inserted in the master file.

Some times only the
sentence number 5, 11, 17 to be inserted,
at other times
sentence number 2, 6, 12 to be inserted
at some other
sentence number 3, 9, 13 to be inserted

how to create a link ?


2015-01-22 13:37:56

Jay

I have dynamic info (text, pics, charts) saved as seperate word files which I want to imbed in several new docs. I want all of them to automatically update whenever I change the imbeded object. How can I do this?


2015-01-10 11:45:12

Cam Peneff

office365 word 2013. I have several large docs A, B, C and a small doc D. I want to insert ONLY CERTAIN PAGES of Docs A,B,C into D so that when I update A,B or C, the changes are reflected in D. I have used hyperlink and that only shows the link, (the URL). I want the actual text to appear. Pasting a link to a complete DOC is no problem. I need to know how do to select certain pages from within A to C to show up as text (not hyperlink) in D?


2014-11-30 06:41:17

Sridhar

Please tell the procedure for the following.There are two word documents in word 2007.If i make any change in one document it must be automatically done in second one.


2013-04-18 09:28:06

Sarah

How do I find/ save as "Master Doc"

Thanks All!


2013-04-17 01:04:49

Eric

It was not easy to find but... I think this will help.

http://office.microsoft.com/en-us/word-help/field-codes-link-field-HP005186170.aspx


2013-02-13 04:09:11

Tareq Hawary

Word 2010, open a new document and save it with MasterDoc., from Insert tab|Text group|Quick Parts|Fields, then select the field called [Includetext], and put the file name -with its path- that you want to link.
Now you can edit the linked files individually and to update the MasterDoc. by the latest changes, open MasterDoc. then press F9.

Also you can make changes to the linked files in the MasterDoc. and you can press Ctrl+Shif+F7 to updated the linked files.


2013-01-28 08:46:18

Michael

David,

Can you please elaborate? I don't understand what to do with that code. Thanks.


2013-01-25 06:51:24

David Maley

I only got the first page of linked documents too. I found this worked:

{ INCLUDETEXT "o:7 background provision7.5 backupVerification that Backup is Comprehensive.docx" * MERGEFORMAT }


2012-09-06 14:04:20

Laura Pichette

how can I save a document in 2 seperate ares, and then if I make a change to the document in 1 area, it automatically updates it in the other area?
For example: I create a doc. and save it in file folder A.

I make a copy of that document and file it in folder B.
I go back to folder A and make a change to the document.
How can I make it automatically update the copy that is in Folder B?


2012-08-31 12:47:25

Michael

I'm using Word 2007 and trying to link a multi page word document into another word document. I only get the first page of the linked document in my new document. how do i get all pages to show?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.