Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Understanding Hyphens and Dashes.

Understanding Hyphens and Dashes

by Allen Wyatt
(last updated November 7, 2020)

1

Word supports the use of both hyphens and dashes. Actually, it supports three types of hyphens and two types of dashes. It is important to understand how Word handles each of these, as they can affect the appearance of your document.

  • Regular hyphens. These are created by simply typing the hyphen key. This is the key that is to the right of the zero key on the keyboard. It is sometimes mistakenly called a dash key. Regular hyphens are used to create compound words, such as "mix-up," or to indicate a minus sign in an equation. If a compound word appears near the end of a line, the second word will be displayed on the next line, if necessary, with the first word and hyphen remaining on the previous line.
  • Optional hyphens. These are created by pressing Ctrl+- (Ctrl and the hyphen key). Optional hyphens are typically used in the middle of a word, between syllables, to indicate where a word should be broken between lines, if Word deems it necessary. Optional hyphens are the type inserted automatically when you use the Hyphenation tool in Word. The optional hyphen does not appear on any printout unless it is actually used at the end of a line.
  • Non-breaking hyphens. These are created by pressing Ctrl+Shift+- (Ctrl+Shift and the hyphen key). Non-breaking hyphens are used in compound words to indicate that both words and the hyphen should be treated as a single word when Word is forming lines. In this case, the compound word will never be broken over two lines. It is also helpful to use non-breaking hyphens in phone numbers.
  • En dash. An en dash is a typographic dash that is as wide as a lowercase "n" character. These dashes are typically used to denote ranges of numbers, as in 3–7. You create an en dash by pressing Ctrl and the minus sign on the numeric keypad. You can also create it by holding down the Alt key as you type 0150 on the numeric keypad. If necessary, Word will break a line right after the en dash, not before it. In other words, the en dash always stays with the characters immediately preceding it.
  • Em dash. An em dash is a typographic dash that is supposed to be as wide as a lowercase "m" character. In Word, however, the em dash is twice as wide as the en dash. (The width of the em-dash can vary from font to font.) Em dashes are used in creating breaks in sentences, between two separate thoughts. Word will substitute an em dash automatically as you are typing if you type a word, two hyphens in a row, and another word. You can also explicitly enter an em dash if you press Ctrl+Alt and the minus sign on the numeric keypad, or you can enter one by holding down the Alt key as you type 0151 on the numeric keypad. If necessary, Word will break a line right after the em dash, not before it. The em dash always stays with the word immediately before it.

The foregoing items describe the behavior and purpose of each of the hyphens and dashes used in Word. If you are using a dash or hyphen and it does not behave as indicated here, then you may be using the wrong type. For instance, if a word will not break as you expect between two lines, you may be using a non-breaking hyphen instead of one of the other types.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1297) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Understanding Hyphens and Dashes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is seven less than 9?

2020-11-13 12:46:04

Jim Boyer

Hi Allen, I've been reading your tips for years and learned a lot, thanks.
I just read your article "Understanding Hyphens and Dashes" and I'd like to add a couple notes. I work in South America and there many people use a dash to introduce a quotation instead of double quotation marks. Typically the em dash is employed for that, but, as you noted in your article, it stays with the previous letters and breaks after it. That is definitely NOT good when it is used as a quotation marker.

I found a couple other characters that work for that purpose that could be added to your inventory of hyphens and dashes; they are the figure dash and the minus sign. Both are found in the insert symbols tool in both Word and Excel. The minus sign is one of the mathematical operators, right after the Sigma, and the figure dash is in the general punctuation after the non-breaking hyphen and before the en dash. They are both the same length, between the en and em dash lengths, which makes them very pleasant in the text. Figure dash is at the same height in the line as the other dashes, and the minus sign is one row of pixels (?) higher, but it's not noticeable in normal use and works well for the quotation marker.

I have been able to employ them while typing text by setting up a shortcut key combination in the insert symbol dialog (I use ctrl+alt+- (hyphen key)) and in macros using the ChrW() code numbers.

Figure dash unicode 2012 / VBA: ChrW(8210) or ChrW(&H2012)
Minus sign unicode 2212 / VBA: ChrW(8722) or ChrW(&H2212)

In macros to insert it into text I use:
Selection.TypeText Text:=ChrW(8210)

in find or replace I use:
Selection.Find .Text = ChrW(8722)
Selection.Find .Replacement.Text = ChrW(8722)

I hope this will be useful for other readers should they want a medium length dash that doesn't hang up at the end of a line.


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