Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Removing Entire Paragraphs from Your Document.

Removing Entire Paragraphs from Your Document

by Allen Wyatt
(last updated February 21, 2019)

The Replace function built into Word is extremely powerful. Because of this it is possible to do quite a bit of damage to your documents. But sometimes you want to do damage, right? For instance, you may want to remove all occurrences of a certain type of paragraph. In lesser word processors, this can be quite a chore. But Word makes it relatively painless and quick, provided you have formatted your document using styles. To remove paragraphs, follow these steps:

  1. Position the insertion point at the beginning of your document. (This is not necessary but makes the replace operation quicker.)
  2. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  3. If the More button is available, click on it. (See Figure 1.)
  4. Figure 1. The expanded Replace tab of the Find and Replace dialog box.

  5. Delete anything in the Find What box. Click on the No Formatting button if it is available.
  6. Click on Format, then choose Styles. Word displays the Find Styles dialog box.
  7. Select the style of the paragraphs you want to remove from your document.
  8. Press Tab to advance to the Replace With box. Delete anything there and click on the No Formatting button if it is available.
  9. Click on Replace All.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Removing Entire Paragraphs from Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Zooming In On Your Worksheet

If you have trouble seeing the information presented in a worksheet, you can use Excel's zooming capabilities to ease the ...

Discover More

Understanding Ascending and Descending Sorts

When you sort information, Excel follows a set pattern of how your data is organized. This tip illuminates the burning ...

Discover More

Ignore Setting on Misspelled Words not Persistent

When Word flags a word as misspelled, you have some options of how to handle it. This tip explains those options and ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Checking for Matching Parentheses

There are lots of little "gottchas" that can make the difference between a finished document and a polished document. One ...

Discover More

Noting Changes at the Left of the Text

The Track Changes feature allows you to easily see where changes have been made in a document. Resolve those changes, and ...

Discover More

Understanding Hard and Soft Returns

Did you know that there are different types of returns in Word? Here's the inside scoop.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two less than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.