Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying Headers and Footers.

Copying Headers and Footers

by Allen Wyatt
(last updated June 10, 2013)

9

If you have developed two documents that are closely related (perhaps they are even different versions of the same information), you may want to copy headers or footers from one document to the other. This is easy to do using standard editing techniques:

  1. Select the first document.
  2. Choose the Header and Footer option from the View menu. This displays the Header and Footer dialog box.
  3. Use the controls in the dialog box to display the header or footer you want to copy.
  4. Select all the elements (text and graphics) in the header or footer.
  5. Press Ctrl+C. This copies the header or footer information to the Clipboard.
  6. Select the second document.
  7. Choose the Header and Footer option from the View menu. This displays the Header and Footer dialog box.
  8. Use the controls in the dialog box to display the header or footer where you want to paste your header or footer you copied in step 5.
  9. Position the insertion point in the header or footer, then press Ctrl+V. The information in the Clipboard will be inserted in the header or footer.
  10. Close the Header and Footer for each of your documents.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1096) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Headers and Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Outline Numbering in a Table

Can you put a numbered outline in a table? Yes, you can. But Word is rather prickly when it comes to using the keyboard to ...

Discover More

Changing Existing Highlighting

Need to change the color you previously used to highlight text in your document? You can use Word's Find and Replace tool to ...

Discover More

Changing How Arrows Look

If you use Excel's graphic capabilities to insert a line or an arrow into a worksheet, you can change how that arrow looks. ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

MORE WORDTIPS (MENU)

Inserting a Cross-Reference to the First Style on a Page

A common way to set up a header is to have it refer to the first occurrence of a heading on the page. (Think how the headers ...

Discover More

Changing Headers and Footers

Editing what is in your page header or footer is fairly easy, and you can use the same editing techniques you already know. ...

Discover More

Using Last-page Headers and Footers

Headers and footers add a nice touch to your documents, particularly if they are printed. You may want Word to use a special ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 2?

2015-07-30 02:57:06

Christina

This was very helpful in trying to figure out how to save a specific header or footer, like you do a signature in outlook, and be able to use it on another document without having to retype it all or copy and paste. Thank you.


2015-07-13 06:53:30

Deepak Shrestha

How can I put the different header in different pages in the same document. Please advice me.


2015-01-20 07:49:29

Captain

Header title is not being copied and paste
with
CTRL+C and CTRL+V


2014-08-28 17:51:20

Dave

Hi. I would like to have a footer automatically copy text from a specific area in the document so that I am certain the footer is accurate (mirrors to the text area exactly).

Is this possible?


2014-06-03 13:09:34

Rajmohan Maudshetty

Hi,

I need to customize the header and footer of an RTF format document I generated using DOxygen. To do this, I have generated a MS Word document and defined required header and footer. I am using a stylesheet to generate the RTF format document using DOxygen. I can customize the header of the RTF document by specifying the value of 'Header' in the stylesheet. I request to know how I could copy the value / properties of the header I defined in the MS Word document so I could define the same in the RTF stylesheet.

Thanks in advance.

Regards,
Raj


2014-03-24 16:40:14

Ron

For Office/Word 2010 - Double click on the actual header you want to save. In the Design Tab, click on Header button and select "Save Selection to Header Gallery". Go to other document you want to use that header in, double click the header area, in the Design Tab click on the header button, and scroll thru the list of headers, and select the one you just saved from the other document.


2013-11-29 08:35:34

awyatt

Eric & Dave,

I suspect that you are using Word 2007, 2010, or 2013 where you are correct -- there is no header/footer under View.

This tip, however, is for OLDER versions of Word, where there is such an option under the View menu.

If you want a version of this tip that will work for the version of Word you are using, follow the link shown at either the beginning or end of the tip.

-Allen


2013-11-29 06:10:33

Eric

Dave is right, no such options under View....


2013-06-28 09:03:36

dave

Just some feedback -
Tried to use this set of instructions to copy the header of a word document.

this totally does not work.
there is no header / footer under view.
even under header/footer under the insert menu the header cannot be selected.


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share