Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating Page Footers and Headers.

Creating Page Footers and Headers

by Allen Wyatt
(last updated November 13, 2010)

2

Word allows you to add headers and footers to your document. Headers are nothing more than repeating text that appears at the top of every page of your printed document, whereas footers appear at the bottom of each page. The beauty of headers and footers is that they only have to be defined once, and then Word places them on your printed pages automatically. To define a page header or footer, do the following:

  1. Choose Header and Footer from the View menu. You will see the Header and Footer dialog box, and a header box should appear at the top of the current page.
  2. If desired, enter the information for the header, formatting it as you would format normal text in your document.
  3. Click on the Switch Between Header and Footer tool on the dialog box.
  4. If desired, enter the information for the footer, formatting it as you would format normal text in your document.
  5. Click on Close when your headers and footers are defined the way you want them.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (251) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating Page Footers and Headers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Deleting a Style

Excel allows you to define styles that help you display data in a consistent manner. When you no longer need a particular ...

Discover More

Checking for Text

Need to figure out if a particular cell contains text? You can use the ISTEXT function to easily return this bit of trivia.

Discover More

Changing a Heading to Body Text

When working on an outline of your document, you may want to demote a heading so that it is treated just like your body text. ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Protecting Headers and Footers

If you don't want the information in a header of footer to be changed by users of your document, there are a couple of things ...

Discover More

Form Fields in Headers and Footers

When working with form fields, you may want to place those fields in the header or footer of a document. Word won't let you ...

Discover More

Deleting All Headers and Footers

Headers and footers add a finishing touch to documents, but sometimes they can be bothersome. You may need to remove them all ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 7?

2011-11-05 11:36:25

awyatt

PG,

Remember that Word allows you to specify headers and footers on a section-by-section basis. Thus, if you want the headers and footers to change, you need to insert section breaks into your document and then make the changes in the headers or footers for each section.


2011-11-05 11:28:33

P.G. van Dijk

Re: ‘Creating Page Footers and Headers’, WordTip # 0251, 2011-11-05

On first view this looks like a useful gadget. But when you look closer you see problems.

Many of my documents have a title page. In that case I want to keep the last page blank. That means that often the second page will also be blank. On those pages you cannot have headers or footers at all, not even page numbers. When printing the document you can work around this problem by printing the first and last sheets separately, suppressing the headers and footers. Awkward, but it works. Of course, this will not work for the original digital copy.

In a long document it would be useful to display the chapter titles in the headers. I see no way to achieve this at all.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.