Inserting a Document's Location

by Allen Wyatt
(last updated August 31, 2013)

It is often handy to insert the location of a document into your document itself. For instance, you may want the footer of your document to include an indication of a document's file name, along with the full path for the file. You can do this easily by following these steps if you are using Word 2002 or Word 2003:

  1. Position the insertion point where you want the file name inserted.
  2. Choose the Field option from the Insert menu. Word displays the Field dialog box.
  3. Choose Document Information from the Category list (top left corner of the dialog box). (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. Select FileName from the Insert Field Type list.
  6. Click on the Field Codes button. Word modifies the display of the dialog box.
  7. Click Options. Word displays the Field Options dialog box.
  8. Click on the Field Specific Options tab. (See Figure 2.)
  9. Figure 2. The Field Specific tab of the Field Options dialog box.

  10. Choose the \p option. (This causes the path of the file name to be included in the field results.)
  11. Click on Add to Field.
  12. Click on OK to close the Field Options dialog box.
  13. Click on OK to close the Field dialog box and insert the field.

If you are using Word 97 or Word 2000, the steps are slightly different:

  1. Position the insertion point where you want the file name inserted.
  2. Choose Field from the Insert menu. Word displays the Field dialog box.
  3. Choose Document Information as the field category (left side of the dialog box).
  4. Select FileName from the Insert Field Type list.
  5. Click on Options. Word displays the Field Options dialog box.
  6. Click on the Field Specific Options tab.
  7. Choose the \p option. (This causes the path of the file name to be included in the field results.)
  8. Click on Add to Field.
  9. Click on OK to close the Field Options dialog box.
  10. Click on OK to close the Field dialog box and insert the field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1085) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Where is Toolbar Customization Information Stored?

When you make a change to one of Excel's toolbars, do you know where that change is stored? This tip explains the name and ...

Discover More

Using Connectors with Shapes

If you add shapes to the drawing canvas, you can use connector lines between those shapes. Here's how to add them to your ...

Discover More

Setting Print Titles

Excel allows you to specify certain rows or columns that will be repeated on the pages of a printout. Here's how to set those ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Date Last Edited

You can insert several dynamic dates into your document. One you may want is to add the date when the last edit was ...

Discover More

Updating a Field in a Text Box

If you put a field into a text box, you might be surprised to find that it doesn't update when you try to update all your ...

Discover More

Word and Character Count Information

Using fields you can easily insert both the word and character counts for a document into the document itself. As those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.