Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting a Dynamic Word Count in Your Document.

Inserting a Dynamic Word Count in Your Document

by Allen Wyatt
(last updated April 11, 2018)

1

Word keeps track of summary information for a document. You can see the information maintained by Word simply by displaying the Properties dialog box for your document. One of the pieces of information maintained is the number of words in the document. This information is updated whenever the document is saved or printed. Word allows you to insert this bit of summary information in your document by following these steps:

  1. Position the insertion point where you want the number of words to appear.
  2. Choose Field from the Insert menu. Word displays the Field dialog box. (See Figure 1.)
  3. Figure 1. The Field dialog box.

  4. Choose Document Information as the field category. Word updates the choices in the Field Names list (at the right side of the dialog box).
  5. Select NumWords from the Field Names list.
  6. Click on OK to close the dialog box and insert the field.

If you prefer to not use the Field dialog box (for whatever reason), you can insert the number of words into your document by following these steps:

  1. Press Ctrl+F9. This inserts a pair of field braces within your document.
  2. Type "NumWords" (without the quote marks).
  3. Press F9 to collapse the field and display the field's results (the number of words in the document).

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (556) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting a Dynamic Word Count in Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Deleting a Large Number of Styles

Styles are a fantastic tool for formatting documents. As you work with documents created by others, you may want to get ...

Discover More

Turning Track Changes Off for Selected Areas

Track Changes is a great tool to use so that you can, well, "track" what changes are made during the development of a ...

Discover More

Checking for an Entry in a Cell

You may be looking for a way to have a formula determine if a particular cell has anything in it. Here's how you can find ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Inserting the Total Number of Pages in Your Document

Word keeps track of many statistics for each of your documents. One statistic is the total number of pages in the printed ...

Discover More

Monday's Date on Friday's Report

Automatically putting today's date at the top of a report is easy. Putting a different date, automatically, can be more ...

Discover More

Using Mandatory Form Fields

When using form fields to gather information from users of your documents, you may want to make sure that some of the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 3?

2013-08-03 09:57:02

Beverly Scofield

Wow! Really useful for me, as I write short stories limited in length. Thanks.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.